CITY COUNCIL MINUTES 8-12-96
The City Council of the City of Pelican Rapids met in regular session on 8-12-96, at 7:00 p.m. in the Pelican Rapids Public Library meeting room.
Present: Mayor James McDonald, Councilmembers Phil Stotesbery, LeRoy Martens, Wayne Runningen and Paulette Nettestad.
Also present: Administrative Assistant Richard A. Jenson, Glenys Ehlert, Utilities Superintendent Brent E. Frazier, Street Superintendent Vern Benson, Cyndy Stotesbery, Bruce Gratz of Lake Country State Bank, Judy Marko, Jack Marko, Allan Johnson, Kevan Sorenson and Gary Peterson of Pelican Rapids Press.
Meeting called to order by Mayor James O. McDonald.
Motion by Phil Stotesbery and second by LeRoy Martens to approve minutes of 6-10, 6-27 and 7-8-96 as presented. Motion passed unanimously.
Motion by Wayne Runningen and second by Paulette Nettestad to approve payment of 8-12-96 accounts payable listing. Motion passed unanimously.
Council reviewed the Police Department report.
Utilities Superintendent Brent Frazier reviewed his department's activities.
Street Superintendent Vernon Benson reviewed his departments' activities. Street employee Bill Hanson has offered his resignation.
Motion by LeRoy Martens and second by Phil Stotesbery to accept Bill Hanson's resignation, effective two weeks from 8-5-96. Motion passed unanimously. Council thanked Hanson for his years of service to the City.
Council member LeRoy Martens discussed possibility of having mechanical work on City vehicles performed by local garages. Council member Wayne Runningen spoke about using maintenance funds to purchase replacement vehicles. He also suggested contracting with local business on bid basis for all service work.
Administrative Assistant Richard A. Jenson recommended that department heads work with him on job description. Mayor McDonald requested that Phil Stotesbery and Wayne Runningen work with City staff on job description for Street employee.
Motion by Runningen and second by Stotesbery to table advertising for employee in street department to allow development of job description. Motion passed unanimously.
Pursuant to due call and published notice thereof, a public hearing was held to consider (insert A)________________________________________________________
Gary Nanson, engineer with LP&A, addressed council and members of public present regarding improvement ______________________________________________
Questions before council are: how to finance 775 lineal feet of tax forfeited property, how to pay for 10th ave. SE approach and how too pay for the service road.
Nanson recommended installing class 5, curb and gutter and grading streets in fall 96 with bituminous surfacing scheduled for spring 97.
Council requested project be bid in sections for tenth ave. SE, Frontage Road and Tenth Ave. SE approach to Hwy. 59.
Motion by Runningen and second by Nettestad to introduce the following resolution, RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR IMPROVEMENT PROJECT NO. 62 - 10TH AVE SE AND HWY 59 FRONTAGE ROAD. (A complete text is part of permanent public record in the City Clerk's Office.)
Voting yes: Mayor James O. McDonald, Council Members, Wayne Runningen, Paulette Nettestad and LeRoy Martens. Voting no: none. Abstaining: Council Member, Phil Stotesbery. Motion carried and resolution declared duly adopted.
Council reviewed the Liquor Store June 96 Revenue & Expense Report and June 96 Balance Sheet prepared by DCT Glenys Ehlert.
Council reviewed City Financial Reports prepared by Ehlert which included June 96 Budget Comparison, July 96 Cash Recap and 6/30/96 Investments. WWTF agenda items were postponed to future date.
Jenson reviewed information for Tax Increment Budget Hearing for 9-26-96 TIF Hearing at Pelican Rapids Public Library.
Motion by Stotesbery and second by Nettestad to introduce the following resolution:
Voting no: none
Abstaining: Council Member, Wayne Runningen
Motion carried and resolution declared duly adopted.
Alan Johnson, a resident on Old Fergus Road, submitted a petition for improving Old Fergus Road and Tenth Ave SW with bituminous surfacing.
Judith Marko questioned progress on lowering slough level on Third St. SW. Jenson reported he has contacted Egge Construction for cost on lowering slough.
LMC Regional meetings are scheduled. Council will be attending meeting in Dalton, Tuesday, 9-24-96.
Coalition of Greater Minnesota Cities is requesting money to assist in securing favorable TIF legislation in the state legislature. The Coalition is requesting $500 contribution from cities under_____________.
Motion by Martens and second by Nettestad to authorize payment of $500 to COGMC for _____________________________.
Jenson reported that preliminary budget and levy need to be to Otter Tail County by 9-15-96.
Councilmembers Nettestad and Runningen will serve on Budget Committee.
Street Superintendent Vern Benson requested a temporary Street Department employee for the fall months.
Motion by Runningen and second by Stotesbery to authorizing hiring a temporary, full-time employee for period not to exceed 67 days at $5.00 per hour.
Motion by Nettestad and second by Runningen to approve payment in the amount of $27,295.34 to Morris Seal Coat for Seal Coat 96 project as recommended by LP & A project engineers. Motion passed unanimously. Money for project has been designated from LS Street Improvement money.
Motion by Nettestad and second by Martens to appoint the following election judges:
Julie Lammers, Jean McDonald, Lorrie Miller and Cecil Femling. Motion passed unanimously.
Council discussed OFR options. Petition will be verified _______________________
Mayor McDonald reviewed a proposal for City to purchase the Lake Region Electric Cooperative office building and pole yard.
Meeting adjourned at 9:50 p.m.