Tuesday, January 29, 2008 Council Chambers, 315 N. Broadway
1. Call to Order
2. Additions / Deletions to Agenda
3. Approval of Accounts Payable Listing
4. Police Personnel
5. Parking at High School
6. Refinancing of G.O. Bonds of 1998 & 1999
7. Youth Group Presentation
8. Chamber of Commerce Request – Easter Egg Hunt –
A. City Hall Lease – Committee Report
B. Fire Hall – Administrator Don Solga
10. Street Project Report – Improvement Project No. 72
11. All Hazard Mitigation Plan – OTC
12. Lift Moratorium on Building of Small Buildings
13. Chamber of Commerce – Lawful Gambling Exempt Permit
15. Planning Commission Report
16. Adjourn to Public Housing Meeting –
The City Council of Pelican Rapids met in regular session at , on Tuesday,
Mayor Runningen called meeting to order.
One item was added to the agenda: Adjourn to
Two items, All Hazard Mitigation Plan and Planning Commission Report, were deleted from the agenda.
Mayor Runningen welcomed people present and said the first item would be the Youth Group Presentation.
Ashley Phan was spokesperson for the Youth Group Presentation. The group said they wanted to present the Council with information on a
Police Chief Scott Fox said there have been Teen Centers in the past and drinking, smoking, drugs and vandalism were problems. Chief Fox said, “They need adult supervision because kids won’t discipline other kids.”
Phan said they will have chaperones. Chief Fox said, “I think you have a good direction, but I’m not one hundred percent in favor of it yet.”
Administrator Solga said they have done a lot of work and he commended them. He said everyone present would like to have a place for the kids, but there are two components that concerned him. Solga suggested the group check out other centers in small cities. Also how will they accomplish the remodeling to make a building work for them? How would the community pay for the remodeling? How would you cover your operating expenses? A business plan is involved whenever a new business comes to town and the students could create a business plan for the
Administrator Solga said if their vision is to have the City involved in their plan, then that would need to be specified.
Nancy Lee Loftsgard said that the Girl Scouts brought this forward to the Council two years ago. At that time, the City Council said they would be responsible for a center.
Ashley Phan replied, “We didn’t want to include a huge group yet and we didn’t want to hurt anyone’s feelings. We wanted to ask for permission to continue on with this before we involved more people. We also wanted to develop our focus.”
Johanna Christianson said she chaperones the Youth Crew. She said, “I commend this group for bringing the
Mayor Runningen said the Girl Scouts have done quite a bit of work on this project and would be a good resource. The City needs to keep in mind the responsibilities and needs of the community. He said the Fire Hall building has not been discussed previously. It is on the agenda tonight. The building is a city owned building, but the townships have provided upkeep to it in the past years. “I really appreciate your hard work and you’ve been through a thoughtful process. Council – do you have any questions?” concluded Mayor Runningen.
“Now that a building is available, I will hand off our research to Administrator Solga,” commented Nancy Lee Loftsgard.
Police Chief Scott Fox presented his plans to retire on
Gary Nansen and Jon Olson of Ulteig Engineering were present to discuss the preliminary report for street improvements in three areas of the city: Section A: Golf Course Road, Section B: portions of 3rd Ave. NE and
Nansen recommended soil borings because the soil conditions vary greatly in the community. He does not anticipate major reconstruction of utilities. Residents will need to be surveyed to identify any utility work that needs to be corrected prior to the street improvements. The estimated costs for
Nansen said he thought the bidding spirit would be very competitive this spring. Materials are higher, but labor will be reasonable.
Motion by Gottenborg, seconded by Waller to introduce the following resolution accepting the report and calling for a hearing and entitled, RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO.72. The hearing will be
Liquor Store Manager Bob Leslie was present to meet with Council. Administrator Solga said that Bob has requested to be on the Tuesday Council agendas in the future. Next month the Council will be looking at inventory turns ratios.
Motion by Gottenborg, seconded by Waller to approve the Accounts Payable Listing of
Administrator Solga reviewed Pelican Rapids Public Schools’ request to permit parking in front of the high school during Sunday services. Council members, Administrator Solga and Superintendent Olson all agreed that they have heard only positive comments about the no parking area in front of the high school on the west side of Highway 59. Motion by Woessner, seconded by Waller to leave the parking restriction as it is for safety purposes. Motion passed unanimously.
Council Members and Mayor Runningen recognized Kelley Gorman for his award winning story recently recognized by the State Press Association.
Administrator Solga reviewed a recommendation from the City’s financial consultant, Monte Eastvold of Northland Securities. Motion by Gottenborg, seconded by Waller to accept the recommendation of Northland Securities and authorize refinancing of G.O. Bonds of 1998 and 1999. Motion passed unanimously.
Motion by Gottenborg, seconded by Waller to approve the Chamber of Commerce’s request to use the former Fire Hall as a location for the Easter Egg Hunt in case of inclement weather.
Administrator Solga reported that the Facility Committee recommended accepting the two year lease agreement for City Hall with State Bank and Trust at $7.25 a square foot or $2,916.31 per month, retroactive to January 1st. Motion by Gottenborg, seconded by Woessner to approve the proposed lease with the terms stated above. Motion passed unanimously.
Administrator Solga said he has had a lot of inquiries about the former fire hall from a commercial stand point. The youth center idea is an interesting idea, but it needs to be determined if a plan can be developed by the group. Council Member Gottenborg said, “People have also expressed an interest in using the building for a community center, but I don’t know where people would park. The
Mayor Runningen said some of the thoughts he has had is the Economic Development Authority could buy the building and divide with a storefront on the highway and the
Council discussed options regarding the fire hall and will reconsider the matter at their meeting on
Administrator Solga said the moratorium on construction of buildings 120 sq. ft. and smaller may be lifted due to the passage and publication of an ordinance bringing this construction into the building permit process. Motion by Gottenborg, seconded by Waller to lift the moratorium on construction of buildings 120 sq. ft. and smaller. Building permits are required for construction of all buildings, including those 120 sq. ft. and smaller. Motion passed unanimously.
Turkey Days Planning meeting will be
The Pelican Rapids Chamber of Commerce has applied for a Lawful Gambling Exempt Permit to conduct a raffle on
Motion by Waller, seconded by Woessner to adjourn meeting at to
Glenys Ehlert, CMC