City of Pelican Rapids 



September 22, 2008


Special Meeting


Monday September 22, 2008                        5:00 p.m.                       Council Chambers, City Hall


1.                  Call to Order


2.                  Wastewater Treatment Plant  - Phosphorus Reduction Project






The City Council of Pelican Rapids met in special session at 5:00 p.m., on Monday, 09-22-08, in Council Chambers, City Hall.  Mayor Wayne Runningen, Council Members Ben Woessner, Richard Peterson and John E. Waller, III were present.  Council Member David Gottenborg was absent.  Administrator Don Solga, Clerk-Treasurer Glenys Ehlert, Utilities Superintendent Brent E. Frazier, Engineer Pat Reisnour, Don Cole of West Central Turkeys, LLC (WCT), Steve Foster and Kelley Gorman were also present.


Mayor Runningen called meeting to order.


Engineer Patrick Reisnour explained that one bid received was not accepted because the addendums were not acknowledged by contractor. Another bidder, KHC Construction, did not bid all areas and their bid is considered non-responsive.


Administrator Don Solga said the City could make some changes to the Vacuum Bubble Aeration System to reduce the bid price of $146,032.12.  Council discussed how best to accomplish this either through change orders or by rejecting the bid and going forward with Advanced Aeration using a local electrical contractor.  Council Member Peterson said he favored rejecting the Advanced Aeration bid and proceeding with them in purchasing.


Administrator Don Solga said costs for engineering are $500,000 plus $24,000 for re-bid work and $300,000 for financing.


Utility Superintendent Brent Frazier said he is almost sold on the vacuum bubble aeration system, but what is the step if it doesn’t work?  Council Member Peterson said the capital costs and operating costs are so much lower that he thinks it is worth the try.  If it doesn’t work, then we move on.  Don Cole of WCT agreed that the vacuum bubble aeration system is worth a shot.  Administrator Don Solga asked if we should wait since we don’t have an odor problem at this time.  Mayor Runningen said, “We’ve been lucky.” 


Administrator Don Solga said his understanding is that the City was leaning toward doing the clarifiers but not the generators.


Council Member Peterson asked who pays for what.  The aeration system is 100% to WCT because it is lagoon.  The generators would be a facility cost and divided according to percentage of loadings.  The clarifiers would also be a facility cost.


Engineer Reisnour said the percentages of 65% to industry and 35% to non-industry are based on flows and loads combined.


Mayor Runningen suggested that the vacuum bubble aeration system will also reduce ammonia.


Council discussed the bids relative to the aeration, generators, clarifiers and building purposes.


Administrator Don Solga said removing the generators was a way to save $215,500.  Mayor Runningen said including generators will also incur operating and maintenance costs in addition to the capital expense. Council agreed that the generators probably should be removed from the project.


Meeting adjourned at 6:05 p.m.




Glenys Ehlert, CMC





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