CITY COUNCIL AGENDA
Tuesday, September 30, 2008 City Hall, Council Chambers
1. Call to Order
2. Additions / Deletions to Agenda
3. Approval of Accounts Payable Listing
4. Liquor Store Report
· Financial Report
· Facility Committee Report
5. Temporary Beer License for Jaycees –
6. WWTF Phosphorous Improvement Project Re-Bid Report
7. Water Plant Control Project
· Public Facility Authority Agreement
· Resolution for Financing as Taxable Bonds
8. SCDP Project Refinance – State Bank
10. 2007 Audit – Auditor Dan Rollie
11. Pelican Rapids Jaycees Raffle Permit –
12. Certify Mowing Bill
The City Council of Pelican Rapids met in regular session at , on Tuesday,
Mayor Runningen called meeting to order.
Item No. 8 was deleted and there were no additions to the Agenda.
Council considered the Accounts Payable Listing of
Liquor Store Manager Bob Leslie was present and Council considered the financial report.
Administrator Don Solga reviewed information received from State Bank, owners of building leased by City for City Hall. State Bank has decided not to go forward with recent plans to remodel the upstairs for their bank and met with Administrator Solga about possibilities for the building use. Administrator Don Solga said the Facilities Committee reviewed the options for combined City Hall and Liquor Store at 315 N. Broadway and
Motion by Peterson, seconded by Waller to approve the Jaycees request for Temporary Malt Liquor License for an on-sale 3.2% Malt Liquor operation at
Motion by Woessner, seconded by Gottenborg to approve the Pelican Rapids Jaycees Application for Exempt Permit to conduct a raffle on
Administrator Don Solga introduced Alex Schwarzhoff of Interstate Engineering, Inc., and discussed the direct purchase of six VBT Model 601 plus six 48”x48” Platform Floats at a cost of $76,095. The bid as Package C is 146,032.12. The Public Finance Authority requests bid tabulation as part of the letter of intent and will reserve the amount listed on the bid tabulation for the aeration. If less money is spent on the project, then the payments will be recalculated.
Administrator Don Solga said that Council Member Woessner and Solga went to the Wastewater Facility to examine the existing clarifiers. They have exceeded their life expectancy and are extremely corroded. Administrator Don Solga and Council Member Woessner recommended approving the bid for the base bid to include replacing the clarifier mechanism.
Motion by Woessner, seconded by Waller to accept the recommendation of Engineer Alex Schwarzhoff of Interstate Engineering to accept and award the base bid in the amount of $3,712,700 with Alternate A1 Masonry Building in the amount of $320,000 and Alternate A4 Clarifiers in the amount of $243,000 to Gridor Construction Inc., for a total bid award to Gridor Construction Inc., in the amount of $4,275,700 by introducing the following resolution, entitled,
PACKAGE A P-MANAGEMENT IMPROVEMENTS
ALT. A1 MASONRY WALL CONSTRUCTION
ALT. A4 PRIMARY CLARIFIER MECHANISM
Motion continues to accept the recommendation of Engineer Alex Schwarzhoff of Interstate Engineering to accept and award the bid for Alternate B1 to Engineering America in the amount of $581,000 by introducing the following resolution, entitled,
PACKAGE B BIO-SOLIDS STORAGE
ALTERNATE B1 GLASS FUSED TO STEEL, BOLTED TANK
(A complete text of these resolutions is part of permanent public record in the City Clerk’s Office.) Motion passed unanimously and resolutions were declared duly adopted.
Council continued discussion of the vacuum bubble technology aeration system. Mayor Runningen suggested receiving a signed copy of the proposal of Advanced Aeration, Inc. Don Cole of West Central Turkeys, LLC, said he favored purchasing the vacuum bubble aeration system. Motion by Peterson, seconded by Gottenborg to accept the recommendation of Engineer Alex Schwarzhoff of Interstate to accept and approve the proposal from Advanced Aeration, Inc., and their dealer, Custom Marketing Co., (CMC), for vacuum bubble technology aeration system subject to Administrator Don Solga’s receipt of the proposal in writing. Motion passed unanimously.
Administrator Don Solga reviewed the Public Finance Authority (PFA) decision to change the tax status of the bond purchases in the Agreement regarding the Water Plant Control Project. Clerk-Treasurer
Administrator Don Solga reviewed the Hangar Premises Lease Agreement and information regarding payment of contractors for the hangars. City Attorney
Motion by Waller, seconded by Peterson to certify the unpaid mowing bill for Parcel No. 760009900009000 in the amount of $170, to Otter Tail County Auditor’s Office for collection with real estate taxes. Motion passed unanimously.
Auditor Dan Rollie presented the
Overall position for the City showed an increase in assets of $400,000 for 2007. Council thanked Auditor Dan Rollie for his work.
Meeting adjourned at
Glenys Ehlert, CMC