CITY COUNCIL AGENDA
Monday, July 14, 2008 Council Chambers, 315 N. Broadway
1. Call to Order
2. Agenda Additions or Deletions
3. Approval of Minutes
4. Approval of Accounts Payable Listing
5. Police Chief Report
6. Utility Superintendent Report
7. Street/Park Superintendent Report
8. Library Report
9. Financial Report
· Mid Year Budget Comparison of
· Project 72 & 73 Bond Sale
· 2009 Budget Committee
· Resolution for
· Ordinance Change Request Regarding Business License
11. Water-WWTF Bid Report
· Significant User Agreement
12. Public Transit Update
13. West Central Initiative Endowment Funding
The City Council of Pelican Rapids met in regular session at , on Monday,
Mayor Runningen called meeting to order.
There were no additions or deletions to the agenda.
Motion by Waller, Woessner to approve minutes of
Motion by Peterson, seconded by Woessner to approve Accounts Payable List of
Police Chief Jeff Stadum recommended that Bjorn Conroy be appointed as a part time police officer. He reported on the department’s activities during the past month. Mayor Runningen thanked Police Chief Stadum and the department for their work during the 125th Celebration and Turkey Festival this past weekend.
Motion by Waller, seconded by Peterson to appoint Bjorn Conroy as a part time police officer at Step 1 of the police part time salary schedule as recommended by Chief Stadum. Motion by Waller, seconded by Peterson to introduce the following resolution, entitled RESOLUTION DESIGNATING POLICE OFFICER FOR PUBLIC EMPLOYEES POLICE AND FIRE PLAN. Motion passed unanimously and resolution declared duly adopted.
Utilities Superintendent Brent Frazier reported that In Control was present to conduct semi-annual service work in the water and wastewater control systems. He reported Well No. 15 is on line and being pumped in rotation with Well No. 12 and 13. Superintendent Frazier reported on several other items at the Wastewater Treatment Facility.
Street and Park Superintendent Brian Olson reported on streets including that dust guard has been applied, chain saw training and striping parking spaces downtown. He reported that employees did a great job getting the parks ready for the 125th Celebration and Turkey Day. Superintendent Olson said the pool is going great this year and Pool Manager
He reported that one lifeguard could not be employed. He also recommended hiring Danielle Kuperas as a new lifeguard. Motion by Peterson, seconded by Woessner to hire Danielle Kuperus as a lifeguard at the beginning rate of pay for lifeguards on the salary schedule. Motion passed unanimously.
Superintendent Olson reported that the
Council discussed budget preparation for 2009. Motion by Woessner, seconded by Waller to appoint Gottenborg and Peterson to the 2009 Budget Committee. Motion passed unanimously.
Council discussed a request to reduce the Airport Business License fee from $1500. The business operator also suggested changing requirement from a non-refundable license fee to a deposit. Motion by Peterson, seconded by Woessner to decline to change airport license fee. Motion passed unanimously.
Administrator Solga recommended continuing to donate funds to the West Central Initiative Endowment Funding. A suggestion was $10,000 over a period of three to five years. The matter was referred to the Budget Committee.
Motion by Peterson, seconded by Woessner to approve VFW Beer Garden Temporary Malt Liquor License for Saturday, July 19th, subject to rules and provisions attached to application. Motion passed unanimously.
Administrator Solga said the City approached the owners of Creamery Apartments to contribute a parcel of land to the Veteran’s
Administrator Solga presented information on the Wastewater Treatment Facility Improvements for Phosphorous Management Cost Breakdown and Building Cost Breakdown relative to the bids received in June. The intent is not to award the project tonight.
Six firms submitted bids ranging in cost for the base bid from $4,745,000 to $5,715,447. Alternates, engineering and financing costs bring project costs to $7,319,900, according to a cost breakdown prepared by Engineer Pat Reisnour.
Engineer Pat Reisnour discussed the various parts of the project. He said bids are valid for 60 days. Rice Lake Construction has the apparent low base bid and has submitted correspondence to the City about language in the bid specs and bid form. The bid specs state that the award will be based on the low bidder on the base bid. Reisnour said the addendum with the bid form that the contractors and sub-contractors used stated the award would be based on the sum of the base bid and alternates selected.
Engineer Reisnour continued with review of bid alternates for standby generator, primary clarifier mechanism and 2 million gallon bio-solids tank. Administrator
Council Member Gottenborg said his questions are about the size of the storage tank and is it necessary that all these buildings be constructed? West Central Turkeys (WCT) put in a 90,000 gallon tank. Reisnour said, “The 2 million gallon tank is sized to hold the sludge that WCT is permitted to give us.” “Pat is obligated to size the project to take the sludge that is permitted,” Mayor Runningen stated. “The fact that we are removing phosphorous with alum doubles the amount of sludge that is created,” Reisnour continued.
Administrator Solga said that WCT is considering a support agreement that would allow the City to borrow money at a lower interest rate.
Engineer Pat Reisnour said WCT is open to discussion about relinquishing 200,000 of the 600,000 flow permitted by the Significant Industrial User Agreement.
Administrator Solga says they are waiting for information from WCT before making a recommendation to Council regarding the wastewater phosphorous removal project.
“I think there may be important reasons that the City will need to request an extension from Minnesota Pollution Control Agency (MPCA) and possibly do a redesign of the project based on changes to the Significant Industrial User Agreement,” Solga said.
Mayor Runningen questioned what the additional engineering would cost and if it is even possible to get an extension and accomplish the engineering. Reisnour replied that the difficult work has been accomplished and it is very possible to request an extension and get the work done.
Council discussed adjourning this meeting to a later date.
Council Member Peterson questioned that if the City changes the size of the tank, it will mean other changes and the project needs to be rebid. He said, “Isn’t it worth our effort to contact MPCA to see if they are open to an extension for re-bidding?”
“This project was much more costly than we expected and we’re working on ways to reduce the burden to the community,” Administrator Solga said.
Motion by Peterson, seconded by Waller to adjourn this meeting to Tuesday,