CITY COUNCIL AGENDA
Monday, September 8, 2008 Council Chambers, 315 N. Broadway
1. Call to Order
2. Agenda Additions or Deletions
3. Approval of Minutes
4. Approval of Accounts Payable Listing
5. Chamber of Commerce – President Julie Siehl
6. Police Chief Report
7. Utility Superintendent Report
8. Street/Park Superintendent Report
9. Library Report
10. Financial Report
· Resolutions Approving Transfers from TIF 2 and TIF 3
· Report of SCDP Monitoring Visit
· Distribute 2007 Audit
11. Public Facility Authority Agreement and Resolution for Financing
12. Pay Estimate No. 2 for Improvement Projects No. 72 and No. 73
13. Proposed 2009 General Fund Budget and Certify Preliminary Levy
15. Transit – Bus Agreement
16. Old Shop Leak Update
17. Well No. 14 Agreement Update
The City Council of Pelican Rapids met in regular session at , on Monday,
Mayor Runningen called meeting to order.
Oktoberfest Request was added to the agenda.
Motion by Waller, seconded by Peterson to approve the minutes of
Council reviewed the Accounts Payable Listing of
Chamber of Commerce President Julie Siehl presented the Pelican Rapids Area Chamber of Commerce 2008 PRIDE Award to Mayor Wayne Runningen for demonstrating excellence in community service.
Samantha Smith of the Oktoberfest Committee addressed City Council regarding a
Police Chief Jeff Stadum presented his report. The new police car is in and painted. Equipment will be installed as soon as possible.
Utility Superintendent Brent Frazier presented his report. A pre-construction meeting regarding the Water Control Project will be held ,
Bid opening for Wastewater Treatment Facility (WWTF) Phosphorus Project Re-bid is Thursday,
Street and Park Superintendent Brian Olson presented his report. The Street Project, Utility and Street Project and Airport Taxiway Project are close to completion. The department has been crack sealing in preparation for seal coating in the spring.
He reported that Ross Wamre has resigned from the Park Board. Motion by Gottenborg, seconded by Woessner to accept Ross Wamre’s resignation from the Park Board with regret. Motion passed unanimously. Superintendent Olson said the Park Board recommended appointing two student representatives to the board. Motion by Waller, seconded by Gottenborg to approve the Park Board’s recommendation to appoint Sally Huynh and Mikayla Jensen as student representatives on the Park Board. Motion passed unanimously.
Superintendent Olson said more people enjoyed the pool this summer. The daily patrons increased from 2900 in 2007 to over 5000 in 2008. “Pool Manager
Council discussed the Small Cities Development Program (SCDP) monitoring report. The SCDP Monitoring Report did not include any negative findings or concerns. “The
Council reviewed resolutions to transfer from tax increment districts 2 and 3 to the Water Fund for the Water Tower Utility Bond. Motion by Gottenborg, seconded by Woessner to introduce the following written resolutions, entitled RESOLUTION TO TRANSFER FUNDS FROM TIF-2 “NETTESTAD” TO TIF-5 “LREC” OBLIGATION FOR PAYMENT TOWARDS THE WATER TOWER & UTILITIES BOND DEBT AND RESOLUTION TO TRANSFER FUNDS FROM TIF-3 “RIDGECREST” TO TIF-5 “LREC” OBLIGATION FOR PAYMENT TOWARDS THE WATER TOWER & UTILITIES BOND DEBT. Motion passed unanimously and resolutions were declared duly adopted. (A complete text of these resolutions is part of permanent public record in the City Clerk’s Office.)
Motion by Woessner, seconded by Gottenborg to introduce RESOLUTION ACCEPTING THE OFFER OF THE MINNESOTA PUBLIC FACILITIES AUTHORITY TO PURCHASE A $306,555 GENERAL OBLIGATION WATER REVENUE NOTE OF 2008, PROVIDING FOR ITS ISSUANCE, AND APPROVING EXECUTION OF A PROJECT LOAN AGREEMENT. Motion passed unanimously and resolution was declared duly adopted. (A complete text of this resolution is part of permanent public record in the City Clerk’s Office.)
Motion by Peterson, seconded by Waller to approve Street and Utility Improvement Projects No. 72 and No. 73, Pay Estimate No. 2, to Central Specialties, Inc., in the amount of $260,293.54 as recommended by City Engineer
Administrator Don Solga reviewed the proposed 2009 Budget. He thanked Council Members Peterson and Gottenborg for helping with the budget. Motion by Gottenborg, seconded by Peterson to approve and accept the proposed budget for 2009 and to certify the proposed 2009 levy for the General Fund for $576,860 and the Special Levy for $130,552, as reviewed. Motion passed unanimously.
Motion by Peterson, seconded by Waller to approve the Application for Exempt Permit for the Pelican River Pheasants Forever to conduct a raffle on
Administrator Don Solga reported on the 2009 Bus Agreement with the City pledging to pay $3,000 for transit. He said that the bus is only here from to each day and he doesn’t feel that this is sufficient time to support a dial a ride service. Motion by Gottenborg, seconded by Woessner to approve the 2009 Transportation Agreement as reviewed and authorize the Mayor and Administrator to sign the agreement. (A complete text of this agreement is part of permanent public record in the City Clerk’s Office.) Motion passed unanimously.
Administrator Don Solga reviewed the Old Shop Stain Expenses and Reimbursement Report.
Well No. 14 Agreement Update presented by Administrator Don Solga. Minnesota Pollution Control Agency (MPCA) has discontinued pumping Well No. 14 and after the final payment for July expenses is paid, the agreement will be completed.
Well No. 15 still has sand in the system. At some point after the well is working properly, the well will be transferred from the State of
League of Minnesota Cities Regional Meeting will be
Motion by Woessner, seconded by Peterson to adjourn the meeting at Motion passed unanimously.