City of Pelican Rapids Council Minutes 11-9-98
The City Council Pelican Rapids met in regular session on Monday, 11-9-98, at 6:30 p.m. in the Pelican Rapids Public Library Meeting Room.
Present: Mayor Wayne Runningen, Council Member Paulette Nettestad, Dave Gottenborg, and Denise Magnusson.
Absent: Council Member George Hanson
Also present: Administrative Assistant Richard A. Jenson, Deputy Clerk-Treasurer Glenys Ehlert, Utilities Superintendent Brent Frazier, Police Chief Greg Ballard, Council Member Elect John Waller III, Lisa Braton, Jennie Schmidt, Street Superintendent Vernon Benson, Engineer David Rein and Gary Peterson of Pelican Rapids Press.
Meeting called to order by Mayor Wayne Runningen.
The following items were added to the agenda: Letter of Support for Material Exchange Program.
Motion by Gottenborg, seconded by Nettestad to approve minutes of 10-12 and 10-28-98 as presented. Motion passed unanimously.
Motion by Gottenborg, seconded by Nettestad to approve payment of the Accounts Payable List of 11-9-98 with addition of Bert’s Truck Equipment, plow - $24,216.14 and Scott Dirks, legal fees - $385.00. Motion passed unanimously.
Police Chief Greg Ballard presented the Police Report. Ballard reported that police department’s older computer will not cope with upgrades in program. They have requested quotes on an Intel Pentium II, 64 mg RAM, 300 megahertz - $485 from California Internet Company, $858 from Acres Global Resources Enterprises and $1180 from Lake Country Computers. Computer program maintenance and tech support contract would be $300 per year and would provide upgrades and technical advice.
Motion by Magnusson, seconded by Nettestad to table matter until Police Chief Greg Ballard checks on price. Voting yes: none. Voting no: all.
Motion by Gottenborg, seconded by Nettestad to purchase specified computer from Lake Country Computers at $1180 and purchase computer program technical support contract at a cost of $300 per year. Motion passed unanimously.
Council reviewed the liquor store report.
Street Superintendent Vern Benson reported on his department’s activities.
Administrative Assistant Richard A. Jenson reviewed mowing bills to be certified for collection.
Motion by Nettestad, seconded by Magnusson to certify the following bills to Otter Tail County for collection with real estate taxes: 606-000 - $85.00, 186-000 - $85.00, and 611-000 - $85.00. Motion passed unanimously.
Motion by Gottenborg, seconded by Magnusson to authorize support of the Materials Exchange Program as outlined in 10-27-98 letter from Otter Tail County Solid Waste Office. Motion passed unanimously.
Council reviewed various financial reports with Deputy Clerk-Treasurer Glenys Ehlert.
Pursuant to published notice thereof a public hearing was conducted. Acting Mayor Paulette Nettestad assumed the chair for purposes of conducting a rehearing on additional sidewalk, water and sewer service lines, and driveways completed in 1998 additional to original project for Project 63—Street Reconstruction.
There were 26 parcels affected for a total assessment amount of $10,585.
Property owners Don and Joyce Sillerud were present to express surprise at being assessed $205 for new driveway.
Property owners were charged for 40% of the cost of curb, gutter and driveway costs while the City paid 60%.
Motion by Gottenborg, seconded by Magnusson to introduce the following resolution accepting the special assessment for Project 63-1. (A complete text of resolution is part of permanent public record in the city clerk’s office.) Voting yes: Council member Nettestad, Gottenborg and Magnusson. Voting no: none. Motion carried and resolution declared duly adopted.
Engineer David Rein explained that they have been working on the Wastewater Treatment Facility Prioritized Correction Program of 8-5-98 regarding items 8 and 9 to equalize industrial flow to mechanical plant and equalize flow through mechanical plant.
He also mentioned report requested by Minnesota Pollution Control Agency detailing how City plans to deal with high phosphorous.
Utilities Superintendent Brent Frazier reported on various activities in his department.
Administrative Assistant Richard A. Jenson reviewed Planning Commission recommendations.
Motion by Nettestad, seconded by Gottenborg to accept the Planning Commission’s recommendation and accept the final plat for Sunnyside Estate which has bee replatted to one lot. Motion passed unanimously.
The Planning Commission recommended approval of a 9 ft front yard variance to construct a detached garage at 515 1st Ave SE. However, when corner markers were located, there isn’t sufficient property to construct a detached garage.
Council Member Gottenborg suggested having garage moved further back.
Motion by Magnusson, seconded by Gottenborg to approve a revised variance authorizing a 5 ft. 2 in. encroachment in the front yard at 515 1st Ave SE to construct a garage based on Planning Commission’s prior recommendation to approve a 9 ft. variance. Voting yes: Mayor Wayne Runningen, Council Member Magnusson and Gottenborg. Voting no: Council Member Nettestad. Motion carried.
Council reviewed the Planning Commission tour.
Motion by Gottenborg, seconded by Nettestad to authorize Administrative Assistant Richard A. Jenson to proceed with public nuisance proceedings against the following parcels: 148-000, 608-001, 604-001, 47-000, 480-000, 274-000, 270-000, 272-000 and 267-000. Motion passed unanimously.
Chamber of Commerce President Dean Capouch reported to Mayor Runningen and Administrative Assistant Richard A. Jenson that the Christmas lights are in bad shape. The Chamber hoped the City Council would consider replacing the decorations which were bought initially with a donation from the fire department. Chamber is considering putting them up but not lighting them. Council members agreed that would be okay.
Council Member George Hanson has told Administrative Assistant Richard A. Jenson that he will be relinquishing his position and moving eventually.
Mayor Runningen explained that Lisa Braton and Jennie Schmidt were present for the first part of the meeting from the local Girl Scout Troop to observe a council meeting and to request a flashing caution light by the 4th Ave SE crosswalk at the High School Administration offices. Mayor Runningen will contact them regarding their request.
Meeting adjourned at 8:30 p.m.
Glenys Ehlert, Certified Municipal Clerk