City of Pelican Rapids Council Minutes 9-30-98
The City Council Pelican Rapids met in regular session on Wednesday, 9-30-98, at 3:00 p.m. in the Pelican Rapids Public Library Meeting Room.
Present: Mayor Wayne Runningen, Council Members George Hanson, Denise Magnusson, Dave Gottenborg, and Paulette Nettestad.
Also present: Administrative Assistant Richard A. Jenson, Deputy-Clerk Treasurer Glenys Ehlert, Utilities Superintendent Brent Frazier, Engineer David Rein, Gary Peterson of the Pelican Rapids Press, and Library Director Pam Westby.
Meeting called to order by Mayor Wayne Runningen.
Delete 1997 Audit from the agenda and add the following items: Item 9. Car Lot Issue, Item 10. Regional Conference Report, Item 11. Library, Item 12. Office Staff, and Item 13. Water Tower.
Administrative Assistant Richard A. Jenson reviewed bids received for Waste Water Treatment Facility Lagoon improvements. The low bid was from PKG Contracting for $535,000.00. Moorhead Construction was the low bidder for plant improvements at $184,304.00.
Engineer David Rein reviewed reasons why bids for lagoon pond cover were so high. Rein recommends rejecting the bids for lagoon pond work and requesting bids for a new design as follows: floating cover of strips of insulation, separated by mesh to permit escape of gases and covered with a straw blanket. It will be tied together with a geo membrane cover and anchored. The strips of insulation will last approximately 20 years and the straw may need refreshing every year.
Motion by Hanson, seconded by Nettestad to reject bids for lagoon pond. Motion passed unanimously.
Motion by Nettestad, seconded by Hanson to accept bid from Moorhead Contruction for Waste Water Treatment Facility Plant improvements in the amount of $184,304.00. Motion passed unanimously.
Motion by Hanson, seconded by Magnusson to advertise for bids for the Waste Water Treatment Facility Anaerobic Pond Improvements-Insulated Floating Bio Filter Cover-1 Lump Sum. Motion passed unanimously.
Bond consultant Monte Eastevold will be here 10-12-98 to set price of bond issue.
Utilities Superintendent Brent Frazier discussed Water Plant filter concerns regarding reports of dirty water.
$4100 is approximate cost for materials to superchlorinate filters as recommended.
Motion by Gottenbord, seconded by Nettestad to authorize expenses to superchlorinate water plant filters as reviewed. Motion passed unanimously.
Well privitization was discussed briefly. No action taken.
Library Director Pam Westby reported that the library is forging ahead with plans for a library expansion to the north. She requests that if funding for the expansion is forthcoming then the library needs a commitment by the Council to develop parking on lower level north of Midway Avenue. “I would like the Council to consider developing the parking lot with paving and landscaping,” Westby said.
Motion by Hanson, seconded by Gottenborg to agree to provide paved parking on lower level north of Midway Avenue contingent on expansion of library. Motion passed unanimously.
Council discussed vacating Midway Avenue and steps necessary.
Council Member George Hanson said constituents have mentioned that left turners cause traffic to clog up traffic between traffic lights. He suggested adding a left turn arrow.
Motion by Gottenborg, seconded by Hanson to send a letter to Minnesota Department of Transportation requesting help with left turn problem by adding a left turn arrow to traffic lights at both intersections. Motion passed unanimously.
Council discussed traffic control during We Fest.
Administrative Assistant Richard A. Jenson reviewed there are several parcels of land in the street reconstruct project that had improvements done this spring that an additional assessment hearing should be held. He recommended holding hearing on 11-9-98, 7:00 p.m.
Motion by Gottenborg, seconded by Nettestad to introduce the following resolution for Project 63-1. (A complete text is part of permanent public record in the City Clerk’s office. Motion passed unanimously and resolution declared duly adopted.
Administrative Assistant Richard A. Jenson reviewed the Budget and Truth in Taxation process.
Motion by Hanson, seconded by Magnusson to approve the proposed 1999 Budget No. 4 and set 11-30-98 as Truth in Taxation Hearing with December 14 as the continuation hearing date. Motion passed unanimously.
Chris Bergquist said he will put his temporary building on footings this fall. He also plans to construct a larger, permanent building in the not so distant future.
Motion by Gottenburg, seconded by Hanson to notify Chris Bergquist to construct his footings by 10-31-98 to bring his building into compliance. If not in compliance by 10-31-98, the City Attorney will take the necessary steps to remove the building. Motion passed unanimously.
Administrative Assistant Richard A. Jenson updated City Council regarding the water tower demolition.
Motion by Gottenborg, seconded by Nettestad to hire Anne Erickson for City Hall receptionist position at $6.50 per hour. Motion passed unanimously.
Council Member Denise Magnusson reviewed information from the League of Minnesota Cities meeting on the Year 2000 Census. Legislative Update, Electric Deregulation (most Minnesotans feel rates are already low and this will not reduce rates), Land Use, Year 2000 Census, and Emergency Preparedness.
Magnusson said she was surprised with the growth in some small communities through grants. Mayor Runningen agrees that it’s amazing the business development taking place.
Gary Peterson mentioned that the City of Hawley has a winter water use rate for sewer and Detroit Lakes has a separate meter for water used to water lawns.
Meeting adjourned at 4:40 p.m.
Glenys Ehlert, Certified Municipal Clerk