City of Pelican Rapids Council Minutes 3-31-99
The City Council of Pelican Rapids met in regular session on Wednesday, 3-31-99, at 3:30 p.m. in the Pelican Rapids Public Library Meeting Room.
Present: Mayor Wayne Runningen, Council Members Paulette Nettestad, Dave Gottenborg, John Waller III and Denise Magnusson.
Also present: Administrative Assistant Richard A. Jenson, Acting Secretary Julie Lammers, Street Superintendent Vern Benson, Utilities Superintendent Brent Frazier, Teresa Rodriguez of Prairie Restoration, Jim Conelly of ABM Equipment and Morrie Kerschner.
Meeting called to order by Mayor Wayne Runningen.
Additions to agenda were as follows: Street Lighting, Zoning Ordinance, Personnel, 2nd Ave SE, Old Fergus Road, and Downtown Structures.
Mayor Wayne Runningen turned meeting over to Acting Mayor Dave Gottenborg to discuss the Control Burn Ordinance.
Gottenborg informed council that The City of Pelican Rapids has a Burning Ordinance already in effect and asked Teresa Rodriguez, Prairie Restoration, to explain changes she is requesting. Rodriguez e said that Lake Region Electric Cooperative (LREC) facility has Native Prairie Grass Landscaping. Prairie grass needs to be burned for weed control and landscaping purposes. Gottenborg asked, "How they would protect the area around the burning?" Rodriguez explained that they use a technique called back burn (burning into the wind) and it is very safe.
Administrative Assistant Richard A. Jenson read ordinance changes and fees recommended by City Attorney Scott Dirks in the event the City Council wishes to permit controlled burning. Jenson also discussed a letter written from Dan Elton of Lake Region Electric Cooperative, supporting request to burn native prairie grass.
Motion by Nettestad, seconded by Waller to adopt Ordinance No. 99-1, entitled, “AN ORDINANCE TO AMEND CITY CODE SECTION 804.02 RELATING TO ‘BURNING RESTRICTIONS’ IN THE CITY OF PELICAN RAPIDS. The complete ordinance is part of permanent public record in the City Clerk’s Office. Voting yes: Council Members Paulette Nettestad, Dave Gottenborg, John Waller III and Denise Magnusson. Abstaining: Mayor Wayne Runningen. Voting no: none. Motion carried and ordinance declared duly adopted upon publication.
Mayor Wayne Runningen resumed chairing the meeting.
Administrative Assistant Richard A. Jenson explained that five bids were received on the Ridgecrest Drive/ Ann Lane Project on Monday, 3-29-99, at 2:00 p.m. The low bid was Egge Construction, Inc. of Pelican Rapids with Section A - $72,815.00 and Section B - $21,908.00 for a total of $94,723.00. Jenson informed council that the bids were five to six thousand dollars under engineer's estimate.
Motion by Gottenborg, seconded by Nettestad to introduce the following resolution, entitled RESOLUTION TO ACCEPT BID FOR 1999 STREET AND UTILITY IMPROVEMENTS OF ANN LANE BETWEEN HWY 108E AND ITS EASTERLY TERMINUS BY THE CONSTRUCTION OF CURB, GUTTER AND BITUMINOUS SURFACING AND STORM DRAIN (A complete text is part of permanent public record in the city clerk's office.) The bid amount is $72,815.00 to Egge Construction, Inc. Voting yes: Mayor Wayne Runningen, Council Members Paulette Nettestad, Dave Gottenborg, John Waller III and Denise Magnusson. Voting no: none. Motion passed unanimously and resolution declared duly adopted.
Motion by Gottenborg, seconded by Nettestad to introduce the following resolution, entitled RESOLUTION TO ACCEPT BID FOR 1999 STREET AND UTILITY IMPROVEMENTS OF RIDGECREST DRIVE FROM APPROXIMATELY 400 FEET EAST OF 10TH AVE SE TO MAPLEWOOD DRIVE BY THE CONSTRUCTION OF WATER AND SEWER MAINS AND SERVICES. A complete text is part of permanent public record in the city clerk's office. The amount is $21,908.00 to Egge Construction, Inc. Voting yes: Mayor Wayne Runningen, Council Members Paulette Nettestad, Dave Gottenborg, John Waller III and Denise Magnusson. Voting no: none. Motion passed unanimously and resolution declared duly adopted.
Administrative Assistant Richard A. Jenson told council the Brakefield Machine building in the industrial park has been sold to a used car dealer. At this time the industrial park is not a commercial area. After speaking with City Attorney Scott Dirks, it was decided the simplest way for the dealership to sell cars would be for the council to change industrial park permitted uses to include commercial uses.
Motion by Gottenborg, seconded by Waller to amend zoning ordinance to add commercial use to industrial park by introducing Ordinance No. 99-2, entitled, AN ORDINANCE TO AMEND CITY CODE SECTION 905.04, SUBDIVISION 2.G. RELATING TO PERMITTED USES IN INDUSTRIAL ZONES IN THE CITY OF PELICAN RAPIDS. (A complete text of the ordinance is part of permanent public record in the city clerk’s office.) Voting yes: Mayor Wayne Runningen, Council Members Paulette Nettestad, Dave Gottenborg, John Waller III and Denise Magnusson. Voting no: none. Motion passed unanimously and ordinance declared duly adopted upon publication.
Council discussed Street Sweeper estimates and concerns. Street Superintendent Vern Benson stated he would like more time to research the sweepers. Street Sweeper purchase was tabled until 4-12-99 meeting.
At 4:00 p.m., Mayor Wayne Runningen called the Hearing to Vacate Blyberg Drive to order. There was no one present for hearing. Jenson explained Luke Sherbrooke's concerns regarding the vacation of the drive. Jenson also stated that City Attorney Scott Dirks recommends that the City vacate the streets and pass the resolution.
Motion by Gottenborg, seconded by Waller to pass Resolution to Vacate Bryberg Drive (A complete text is part of permanent public record in the city clerk's office.) Motion carried.
Hearing closed at 4:10 p.m.
Mayor Runningen introduced City Attorney Morrie Kerschner. Kerschner advised the council of notice of violation received from Minnesota Pollution Control Agency (MPCA) regarding the Wastewater Treatment Facility. Kerschner has addressed all violations in a letter to MPCA. Mayor Wayne Runningen signed letter and asked Jenson to mail the letter on the following day. Kerschner went on to explain the next step is to receive a list of fines to be proposed to the City of Pelican Rapids.
Mayor Runningen thanked Kerschner for all his help.
Street Superintendent Vern Benson explained to council the need for a Hazardous Tree Plan. Kandy Ross and Benson have written one after attending many classes.
Motion by Magnusson, seconded by Waller to accept the Hazardous Tree Plan. Motion passed unanimously.
Council Member Nettestad thanked Ross and Benson for their work on the Hazardous Tree Plan.
Jenson told council that the League of Minnesota Cities currently has a resolution to appeal Cities paying Minnesota Sales Tax.
Motion by Gottenborg, seconded by Magnusson to support appeal. Motion passed unanimously.
Mayor Runningen announced that LeRoy Marten volunteered to fill vacancy on Planning Commission.
Motion by Waller, seconded by Gottenborg to appoint LeRoy Marten to Planning Commission. Motion passed unanimously.
Jenson requested payment of Moorhead Construction Pay Estimate No. 3 as recommended by Interstate Engineering in the amount of $48,918.73. Jenson also requested council to approve payment for Council Member Nettestad for five hours of council time.
Motion by Waller, seconded by Magnusson to approve Moorhead Construction Pay Estimate No. 3 in the amount of $48,918.73 and Council Member Nettestad’s council salary in the amount of $75.00. Motion passed unanimously.
Council Member Gottenborg explained why he felt that a comprehensive plan for street lighting would be a good idea. There is a bid by Bill Klyve of Otter Tail Energy Services currently on the table for $3,995.00.
Motion by Gottenborg, seconded by Nettestad to accept Otter Tail Energy’s bid of $3,995.00 for Street Lighting Plan. Motion passed unanimously.
Mayor Runningen informed council that today is Anne Peterson's last day at City Hall. Council thanked her for all her hard work and wished her well.
Council Member Gottenborg notified the council of three possible solutions regarding two deteriorated buildings on Broadway. First solution would be to condemn the property, tear it down and put the bill on their property taxes. A second option would be to buy the property and convert it to parking lot and grassland or picnic area. The third option is to remove buildings at city expense. Jenson explained the City could get a grant for $5,000 for each building if it donates two lots to low income families. This topic was tabled to the 4-12-99 meeting.
Council Member Gottenborg questioned what the City is doing regarding the Tweeton house at 409 2nd Ave SE. Jenson has written them a letter and they have not contacted him.
Motion by Gottenborg, seconded by Nettestad to contact property owner of 409 2nd Ave SE again and request a response within ten days regarding necessary clean up. Motion passed unanimously.
Council Member Gottenborg brought to council's attention that there are areas in the Old Fergus Road street improvements that are washing away. He told council something needs to be done soon or we will lose some of the roadway. Benson said he would exam it.
Council Member Gottenborg questioned council regarding policy of utility billing customers. Council agreed that utility billing customers pay for all water going through meters. If there is any question regarding meter, the meter will be tested and if found accurate, the customer is to pay for all water and sewer usage recorded by the meter.
Meeting adjourned at 5:45 p.m.
Julie A. Lammers, Acting Secretary