CITY COUNCIL MINUTES – 4-27-99
The City Council of Pelican Rapids met in regular session on Tuesday, 4-27-99, at 3:30 p.m. in the Pelican Rapids Public Library Meeting Room.
Present: Mayor Wayne Runningen, Council Members Paulette Nettestad, John Waller III, Dave Gottenborg and Denise Magnusson. Absent: None.
Also present: Administrative Assistant Richard A. Jenson, Deputy Clerk Treasurer Glenys Ehlert, Street Superintendent Vern Benson, Utilities Superintendent Brent E. Frazier, Police Chief Greg Ballard, Police Officer Scott Fox, Gary Peterson of Pelican Rapids Press, Phil and Cyndy Stotesbery, Don Perrin, Henry Wilberts, Karen Reich, Marlys Grabarkewitz and Jeff Johnson
Meeting called to order by Mayor Wayne Runningen.
There were no additions to the agenda.
Administrative Assistant Richard A. Jenson reported that the City of Pelican Rapids has advertised the airport farmland for rent. One bid was received from Peterson Dairy, Jeff and Anne Peterson. He recommends acceptance of their bid.
Motion by Nettestad, seconded by Magnusson to approve entering into a contract for three years with Peterson Dairy for rental of the City’s farmland. Motion passed unanimously.
Motion by Nettestad, seconded by Magnusson to introduce the following resolution, entitled, RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF PELICAN RAPIDS ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. (A complete text is part of permanent public record in the city clerk’s office.) Voting yes: Mayor Runningen, Council Members Nettestad, Gottenborg, Waller and Magnusson. Motion passed unanimously and resolution declared duly adopted.
Administrative Assistant Richard A. Jenson reviewed recommendations regarding office personnel. After advertising the position and interviewing applicants, Jenson and Deputy Clerk-Treasurer Glenys Ehlert recommend hiring Susan Strand for the part time position of receptionist at $6.50 per hour.
Motion by Waller, seconded by Magnusson to authorize hiring Susan Strand as City Hall receptionist at $6.50 per hour. Motion passed unanimously. Welcome Susan.
Administrative Assistant Richard A. Jenson reviewed Wastewater Treatment Facility (WWTF) Project Change Order No. 2 in the amount of $2,175.00. He also reviewed Pay Request No. 4 to Moorhead Construction in the amount of $12,266.75 for the same project. Several months ago Moorhead Construction was authorized to repair the broken airline at the WWTF and some other work at the water plant for a total due of $29,013.10, with $25,000 for airline repair.
Motion by Waller, seconded by Nettestad to authorize above pay requests and change orders as recommended by city engineering firm Interstate Engineering to Moorhead Construction for a total amount of $41,279.85. Motion passed unanimously.
Superintendent Brent E. Frazier distributed a list of projects completed at the WWTF this year.
Mayor Runningen read a letter from Henry Wilberts regarding a large water bill. After receipt of the bill, Wilberts requested that his meter be replaced and tested. City staff did this and the meter was found to be very accurate. City Council Members received a report from city staff concerning water policy and payment for water and sewer usage recorded by water meters. Mayor Runningen reviewed the City’s policy requiring payment for water usage recorded by a valid meter.
Motion by Nettestad, seconded by Magnusson to have the water meter tested by the company supplying the meter. Voting yes: Mayor Runningen, Council Members Waller, Nettestad and Magnusson. Voting no: Gottenborg. Motion carried.
Ray J’s Arcade questioned water shut off repair costs, which are the responsibility of the property owner.
Several members of the Chamber of Commerce were present to discuss their concerns regarding recent business break-ins. Police Chief Greg Ballard and Officer Scott Fox responded to questions.
Mayor Runningen will get a group of people together from the police department, Chamber of Commerce, Ministerial Association and City Council to work together on the issue.
Administrative Assistant Richard A. Jenson reported on a Department of Labor OSHA inspection conducted on 3-2-99. The City has abated all cited violations and Jenson recommended that the City sign an agreement to abate the violations, post notice and pay the fine which will be reduced by 30%.
Motion by Gottenborg, seconded by Magnusson to authorize the Mayor and Administrative Assistant to sign the OSHA agreement regarding violations and pay $945.00 in fines. Motion passed unanimously.
Pete Thein of Thein Well Co. gave an update of the City’s well locations and location of water treatment plant. He explained, “We’re trying to get some low cost, trouble free wells for the City in a privatization effort.” Thein Well Co. recently drilled two test holes for the City. One was a shallow well test hole that was successful in locating water. The other was a deep test hole that showed it was not a significant source of water. The agreement was for Thein Well Co. to drill two test holes at a cost not to exceed $10,000. Thein said they were willing to drill again at an additional $5,000 for a deep well or $3,000 each for a couple of shallow wells. Council discussed possible locations for wells. Thein will check out several locations and report back to Council with a recommendation as to a deep well or shallow well.
The Chamber of Commerce would like to have a Classic Car Show in the parking lot behind Ace Hardware. They will contact downtown business owners to see if they would be willing for this to take place in this location. Council requested that Administrative Assistant Richard A. Jenson work with the Chamber of Commerce and bring more information to the meeting on 5-10-99.
Meeting adjourned at 5:30 p.m.
Glenys Ehlert, CMC