CITY OF PELICAN RAPIDS COUNCIL MINUTES 5-10-99
The City Council of Pelican Rapids met in regular session at 6:30 p.m., on 5-10-99, in the Pelican Rapids Public Library meeting room. Present: Mayor Wayne Runningen, Council Members Paulette Nettestad, John Waller III, Denise Magnusson and Dave Gottenborg. Absent: none. Also present: Administrative Assistant Richard A. Jenson, Deputy Clerk-Treasurer Glenys Ehlert, Street Superintendent Vern Benson, Police Chief Greg Ballard, Jim and Mazie Wick, Stephanie Larson, Roger and Lou Ann Schleske, Mark Goettel and Mari Thompson-Goettel, Kim Gottenborg, Utilities Superintendent Brent Frazier, Engineer David Rein and Gary Peterson of the Pelican Rapids Press.
Meeting called to order by Mayor Runningen.
The following items were added to the agenda: Fire Department Anniversary and Downtown Buildings. The Incubator Building was deleted from the agenda.
Motion by Gottenborg, seconded by Waller to approve the minutes of 4-12 and 4-27-99 as presented. Motion passed unanimously.
Council reviewed the Accounts Payable List of 5-10-99 and added Interstate Engineering in the amount of $6,592.21.
Motion by Gottenborg, seconded by Magnusson to approve payment of the 5-10-99 Accounts Payable List with the addition of Interstate Engineering bill for wastewater treatment facility improvements in the amount of $6,592.21. Motion passed unanimously.
Street Superintendent Vern Benson reported on his departments’ activities. He requested authorization to hire a person for mowing and a summertime helper. Council Member Nettestad asked if pool chemicals were ordered and Benson said he expects delivery of them next week.
Motion by Nettestad, seconded by Waller to authorize hiring a temporary mower and a summer helper for the parks, public works and street department. Motion passed unanimously.
Administrative Assistant Richard A. Jenson explained that he has met with the department heads and they are requesting that Kandy Ross be moved from 30 hours a week to 40 hours a week.
Motion by Nettestad, seconded by Magnusson to hire Kandy Ross as a full time employee, effective 5-10-99. Motion passed unanimously. Welcome Kandy.
Administrative Assistant Richard A. Jenson recommended that Israel Elizondo be appointed to the Park Board.
Motion by Magnusson, seconded by Waller to appoint Israel Elizondo to the Park Board for 1999, 2000 and 2001. Motion passed unanimously.
Police Chief Greg Ballard reviewed his report and requested authorization to purchase a Pro Copper vehicle seat for safety and health considerations for the police car.
Motion by Gottenborg, seconded by Magnusson to authorize purchase of a Pro Copper vehicle seat for the police car. Motion passed unanimously.
Mayor Runningen reported on the Community Police meeting held last week. Police Chief Ballard will obtain more information on police reserve and neighborhood watch programs.
Monte Eastvold of Juran and Moody presented information on proposed bond issue for Ann Lane and Ridgecrest Drive.
Motion by Nettestad, seconded by Gottenborg to introduce the following resolution, entitled AWARDING THE SALE OF $135,000 GENERAL OBLICATION IMPROVEMENT BONDS OF 1999. ( A complete text of resolution is part of permanent public record in the city clerk’s office.) Voting yes: Mayor Runningen, Council Members Nettestad, Magnusson, Gottenborg and Waller. Voting no: none. Motion passed unanimously and resolution declared duly adopted.
Motion by Gottenborg, seconded by Magnusson to accept the proposal of Juran & Moody and to authorize the mayor and city clerk to sign the proposal allowing the purchase of $135,000 in General Obligation Improvement Bonds by Juran & Moody at a cost of $132,374 with accrued interest to the date of settlement. Motion passed unanimously.
Administrative Assistant Richard A. Jenson reviewed the Planning Commission’s recommendation regarding Mark Goettel’s request for a land filling permit. Jenson checked with City Engineer Gary Nansen and he agreed the land filling could be permitted.
Motion by Magnusson, seconded by Waller to accept the Planning Commission’s recommendation to approve and issue a land filling permit to Mark Goettel at 10 5th Ave SE to allow him to fill his rear yard, not to exceed level of neighboring property owned by Ben Woessner, based on the recommendation of City Engineer Gary Nansen of Larson-Peterson and Associates. Motion passed unanimously.
Property owner Roger Schleske discussed need for paving 10th Ave SW due to problems with dust. He presented a petition for a rural section improvement at the April Council meeting.
Mayor Runningen read a report from the Street Improvement Committee. The Committee does not recommend changing the policy based on several factors including lack of hardship, heavy volume of traffic, need for storm drain system and need to maintain city wide policy.
Property owner Stephanie Larson said she would be in favor of curb and gutter in order to get the street improved.
Motion by Waller, seconded by Gottenborg to deny the request to improve 10th Ave SW with a rural section improvement. Motion passed unanimously.
Council discussed the need to dust guard street more frequently. Council Member Paulette Nettestad will check into possibility of assistance on assessments for large lots.
Dave Weaklend spoke to the council on the Pelican Rapids Economic Development Committee. He gave an historical review of various projects and explained the process leading to the recommendations which is for the group to form a private, non-profit corporation, Pelican Rapids Area Development Corporation, under the IRS Code 501 © 3. The group is working on Articles of Incorporation and By Laws at present time.
Mayor Runningen and Council Members thanked Dave Weaklend for his work in spearheading the organization. They said it looks like a positive step forward and an opportunity for the community.
Engineer David Rein addressed Council about the Wastewater Treatment Facility (WWTF) Evaluation Report and Schedule of 5-4-99. The City has received approval to store sludge in the anaerobic pond. Rein is reviewing ways to reduce the cost of operating the plant. He reports that the plant has operated about one year without a violation. He requested authorization to proceed with the items identified for 1999 at an estimated cost of $58,000.
Motion by Nettestad, seconded by Gottenborg to authorize improvements identified in the 5-4-99 Report to improve the WWTF in 1999. Motion passed unanimously.
Council reviewed the Liquor Store report for 3-31-99.
Council reviewed the 4-30-99 Clerk’s Recap Sheet and the 4-30-99 Investment Schedule.
Administrative Assistant Richard A. Jenson recommended that the City continue contributing to the legislative lobbying effort for tax increment financing.
Motion by Gottenborg, seconded by Waller to authorize payment of $500 to the City of Rochester for the Greater MN Cities Tax Increment Financing 1998-1999 Legislative Effort. Motion passed unanimously.
Administrative Assistant Richard A. Jenson reviewed the Planning Commission’s actions regarding Chuck Albright’s request.
Motion by Gottenborg, seconded by Magnusson to accept Planning Commission’s recommendation approving a side yard set back variance to 7 ft. and 9 ft. (per sketch supplied to PC) to permit Chuck Albright to construct an attached double car garage at 120 11th Ave SE. Motion passed unanimously.
Council reviewed the Spring Tour results. Council Member Gottenborg recommended that the unlicensed vehicles be cited under regular ordinance instead of giving a hearing under the nuisance ordinance.
Motion by Gottenborg, seconded by Waller to proceed with public nuisance procedures as recommended by the Planning Commission. Motion passed unanimously.
Council reviewed the Chamber of Commerce Classic Car & Cycle Show request to have the show located at the city parking lot behind Strand Ace Hardware.
Motion by Magnusson, seconded by Waller to authorize location of the Classic Car & Cycle Show in city parking lot behind Strand Ace Hardware as long as alley access is maintained. Motion passed unanimously.
Street Superintendent Vern Benson explained the Route Management System Software. Benson is requesting that the City Council consider including the cost for this equipment in the budget for next year. Council agreed to consider including equipment in the budget in August.
Motion by Nettestad, seconded by Waller to approve renewal of theVFW’s on sale club license subject to receipt of insurance. Motion passed unanimously.
Mayor Runningen reported that the Fire Department is celebrating their 100th anniversary this year. A committee is discussing ways to honor the fire department for their service to the community.
Council Member Gottenborg requested a report on the downtown buildings. Administrative Assistant Richard A. Jenson said the property owners will not do anything voluntarily. Council Members Nettestad and Gottenborg requested that Jenson inspect the building and notify owners what needs to be done to bring the building up to code.
Mayor Runningen suggested that improving gravel streets be included in the street plan prepared by Street Superintendent Vern Benson.
Meeting adjourned at 9:45 p.m.
Glenys Ehlert, CMC