CITY OF PELICAN RAPIDS COUNCIL MEETING MINUTES – 12-13-99
The City Council of Pelican Rapids met in regular session at 6:30 p.m. on 12-13-99 in the Pelican Rapids Public Library meeting room. Present: Mayor Wayne Runningen, Council Members Paulette Nettestad, Denise Magnusson, Dave Gottenborg and John Waller III. Absent: none. Also present: Administrative Assistant Richard A. Jenson, Deputy Clerk-Treasurer Glenys Ehlert, Street Superintendent Vern Benson, Utilities Superintendent Brent Frazier, Police Chief Greg Ballard, Karen Reich, Barb Grunewald of the Chamber of Commerce, Maizie and James Wick, LouAnn and Roger Schleske, Lori Bogen, Frank Marty and Gary Peterson of Pelican Press. Library Director Pam Westby arrived at 7:30 p.m.
Meeting called to order by Mayor Runningen.
Added to agenda – Otter Tail Energy Services.
Mayor Runningen introduced Lori Bogen and Frank Marty of Otter Tail Energy Services.
They made a presentation on the proposed street lighting project. They proposed an initial project of 38 poles, 32 acorn lights and six cobra lights on Hwy 59 and Hwy 108E and six floodlights along Hwy 108W at $21,000 estimated annual lease payments for 15 years.
Motion by Nettestad, seconded by Gottenborg to draft a lease purchase bidding method for Phase One of the Street Lighting project. Motion passed unanimously.
Motion by Waller, seconded by Magnusson to approve the minutes of 11-8, 11-15, 11-24, and 11-29-99 as presented. Motion passed unanimously.
Motion by Nettestad, seconded by Gottenborg to authorize payment of the 12-13-99 Accounts Payable List as presented with the addition of Denise Magnusson, $165.00 for council salaries. Motion passed unanimously.
Police Chief Greg Ballard presented his report and recommended hiring James Van Raden as a part time police officer. He said that Officer Chad Worden has resigned to accept a full time position with the Chisago County Sheriff’s Department.
Motion by Waller, seconded by Magnusson to accept the resignation of Chad Worden as a part time police officer and to appoint James Van Raden as a part time police officer at the hourly rate stated in the police union contract. Motion passed unanimously.
Street Superintendent Vern Benson reported on his department’s activities.
Utilities Superintendent Brent Frazier reported on his department’s activities.
Council reviewed the liquor store report.
Deputy Clerk-Treasurer Glenys Ehlert reviewed the financial reports.
Motion by Gottenborg, seconded by Magnusson to set the Special Election for Split Liquor for Tuesday, 01-25-00, with polling hours from 7:00 a.m. to 8:00 p.m., and setting the polling place as the Senior Citizens Center, 21 1st Street Northwest. Motion passed unanimously.
Motion by Magnusson, seconded by Waller to appoint the following election judges: Shirley Irey, Lorraine Ohe, Brent Frazier, Jean McDonald, Pat Krekelberg, Betty Petkiewick, Sonja Kuhlman, Lavonne Albright and Julie Lammers. Motion passed unanimously.
Administrative Assistant Jenson reviewed Ray J’s Cafe’s request for a Beer License and a Wine License for the balance of the current licensing year, from 1-1-2000 through 3-31-2000. He recommended that City Attorney Scott Dirks review their application in reference to the City’s ordinance.
Karen Reich of Ray J’s Cafe explained the changes in their business. She said the business is serving 90% adults with full menus.
Council Member Gottenborg asked, “Will you seek a liquor license if that’s permitted?” “Absolutely not – that’s not the atmosphere we’re looking for,” replied Reich.
Motion by Gottenborg, seconded by Nettestad to move Ray J’s Arcade’s request for a Beer License and a Wine License to City Attorney Scott Dirks for his review. Motion passed unanimously.
Mayor Runningen reviewed the petition for rural street improvements for 10th Ave. SW. This was submitted on 11-8-99. He said Council requested that they discuss this petition as a group. He said the present policy does not permit rural section improvements.
Council Member Nettestad asked if the policy has to be changed to permit exceptions. Council discussed various aspects of street improvements. Member of the public present participated in discussion. These notes are part of the Street Policy file and available for public review in the city clerk’s office.
Motion by Gottenborg, seconded by Waller to deny the petition based on City’s existing street policy.
Gottenborg suggested that perhaps the Street Policy Committee could meet with a representative of the neighborhood. Nettestad said the council should tour neighborhoods and make a decision about the future of the community.
Question called. Voting yes: Mayor Runningen, Council Members Magnusson, Waller and Gottenborg. Voting no: Nettestad. Motion carried.
Library Director Pam Westby presented a recommendation from the Library Security Committee for a security system. The total cost would be $2,050. The system would be leased. The successful quote is from Arvig Communications. The Library Board is requesting that the City pay expenses for the year 2000 and then they will budget for the expense in future years.
Motion by Gottenborg, seconded by Magnusson to approve the purchase of a security system for $1350 and the first year’s lease payments of $733. Motion passed unanimously.
Motion by Waller, seconded by Magnusson to authorize the Mayor to sign the Office of Library Development Grant application. Motion passed unanimously.
Council discussed the research provided by Bailer Herbst in reference to cable television ordinance. Administrative Assistant Jenson will continue to work with the City Attorney on this matter.
Council Members agreed that they wanted to participate in a Household Hazardous Waste Day with Otter Tail County in 2000.
Motion by Gottenborg, seconded by Waller to adopt the Proposed Budget for 2000 - #4 of 9-14-99 and to introduce the following resolution, BE IT RESOLVED by the City Council of the City of Pelican Rapids, Minnesota, that it is necessary to levy and there is hereby levied a tax against the assessable property within the City of Pelican Rapids for the year 2000 the following amounts:
$349,660 for General Corporation purposes after HACA is subtracted.
$ 87,149 for special levies.
Voting yes: Mayor Runningen, Council Members Nettestad, Waller, Magnusson and Gottenborg. Voting no: none. Motion passed unanimously and resolution declared duly adopted.
Administrative Assistant Jenson said the current Loan Pool Policy is for loans for industrial use only. The loan pool has had many requests for commercial uses and would like to be able to make these loans.
Motion by Gottenborg, seconded by Magnusson to approve a change in Loan Pool Policy permitting loans for commercial uses. Motion passed unanimously.
Administrative Assistant Jenson said West Central Turkeys, Inc. would like to schedule a public meeting on their Risk Management Plan. In as much as they do not have a forum to conduct such a meeting, the City could provide time at the 1-10-00 meeting at 7:00 p.m. for that purpose.
Motion by Waller, seconded by Magnusson to provide time for West Central Turkeys, Inc. to conduct a public meeting on their Risk Management Plan at the City Council Meeting of 1-10-00 at 7:00 p.m. Motion passed unanimously.
Liquor Store Inventory will be on 1-3-00 at 7:00 a.m.
Council considered changing the end of the month meeting from 12-29-99 to an earlier date, but decided to hold meeting as planned.
Meeting adjourned at 9:00 p.m.
Glenys Ehlert, CMC