City of Pelican Rapids Council Minutes 4-12-99
The City Council of Pelican Rapids met in regular session on Monday, 4-12-99, at 6:30 p.m. in the Pelican Rapids Public Library Meeting Room.
Present: Mayor Wayne Runningen, Council Members Paulette Nettestad, John Waller III, Dave Gottenborg, and Denise Magnusson.
Absent: none. Also present: Administrative Assistant Richard A. Jenson, Deputy Clerk-Treasurer Glenys Ehlert, Street Superintendent Vern Benson, Utilities Superintendent Brent E. Frazier, Police Chief Greg Ballard, Gary Peterson of the Pelican Rapids Press, LeRoy Martens of the Planning Commission and Bard Miller, resident.
Meeting called to order by Mayor Wayne Runningen.
Additions to the agenda were as follows: Date Change for Meeting, Personnel Vacation Policy, Tweeton House, City Property, and Fireworks Donation Request.
Motion by Waller, seconded by Magnusson to accept the minutes of 3-8 and 3-31-99 as presented. Motion passed unanimously.
Motion by Nettestad, seconded by Waller to approve payment of the 4-12-99 Accounts Payable List as presented. Motion passed unanimously.
Mayor Runningen called the Public Nuisance Hearing to order for Sonja and Bernard Kuhlman. Administrative Assistant Richard A. Jenson reviewed the items of public nuisance. Sonja Kuhlman was present and discussed their clean up plans with the Council. Council Member Gottenborg explained that the Planning Commission recommends clean up of property when the accumulation of debris affects other property owners.
Motion by Nettestad, seconded by Magnusson to enter agreement with Sonja and Bernard Kuhlman that they will remove debris by 5-31-99 and remove the old pump house and install a new garage door on the garage by 7-31-99. Sonja Kuhlman agreed to these dates. Motion passed unanimously.
Council reviewed the liquor store report.
Utilities Superintendent Brent Frazier reported on his departments’ activities. Council Member Nettestad requested a written listing of projects accomplished in the last two months at the wastewater treatment facilities.
Street Superintendent Vern Benson reported on his departments’ activities. Benson said that Egge’s will be applying calcium chloride to gravel streets for dust control as soon as road restrictions are removed.
Benson requested authorization from the City Council to crack seal the newly overlaid streets with money budgeted for 1999 seal coating. He said this would prevent damage to newly overlaid streets. The new park equipment is ready to be assembled.
Motion by Waller, seconded by Gottenborg to authorize use of 1999 Seal Coat Budget of $15,000 to be used for crack sealing and filling of newly overlaid streets. Motion passed unanimously.
Council reviewed Jack and Shirley Ralston’s request for a street light at the intersection by their property. Neighboring property owner Bard Miller was present to discuss need for street lighting in the area.
Motion by Magnusson, seconded by Waller to authorize installation of street lights at intersection of Maplewood Drive and township road and at the curve on Maplewood Drive by Bard Miller’s to provide lighting in developing area. Motion passed unanimously.
Police Chief Greg Ballard discussed patrol schedule and gave his report. Council discussed recent break-in with him and requested that he contact business owners to discuss ways the police department can work together with the property owners to protect property.
Deputy Clerk-Treasurer Glenys Ehlert presented the 3-31-99 Financial Reports including the Clerk’s Recap Sheet and Schedule of Investments.
Street Superintendent Vern Benson reported on street sweeper bids and recommended that the City proceed with lower bid for sweeper from Johnston of $79,294.58 compared to Mobil’s bid of $85,173.38. Both companies include a one-year warranty covering the sweeper from bumper to bumper and Johnston also has a two-year warranty on the engine.
Motion by Nettestad, seconded by Waller to purchase the Johnston sweeper at a cost of $79,294.58 over a period of three years with 5.42% annual interest. Motion passed unanimously.
The City Council will hold the Board of Review concerning property valuations on Wednesday, 4-21-99, at 1:00 p.m. at the Pelican Rapids Public Library.
Roger Schleske, property owner on 10th Ave. SW, presented a request for rural section improvements on 10th Ave. SW. Mayor Runningen said this is not an agenda item tonight and that the City’s street policy does not permit rural section improvements.
Council Member Nettestad said she was on committee that developed street policy requiring curb and gutter, but she stated she feels there are exceptions to policies.
Mayor Runningen said he has a conflict for council meeting scheduled for 4-28-99 and requested that the date be changed to Tuesday, 4-27-99.
Motion by Gottenborg, seconded by Magnusson to change the 4-28-99 City Council meeting to 4-27-99 at 3:30 p.m. in the meeting room of the public library. Motion passed unanimously.
Mayor Runningen appointed Council Members John Waller III and Dave Gottenborg to the Street Policy Committee with Administrative Assistant Richard A. Jenson. Council will consider a Street Policy Committee report on 10th Ave. SW street improvements on 5-10-99.
At 8:15 p.m., Mayor Runningen called the Public Nuisance Hearing to order for Roger Schleske. Administrative Assistant Richard A. Jenson reviewed complaints regarding unlicensed vehicles and debris on property at Schleske Repair Service.
Motion by Nettestad, seconded by Magnusson to enter agreement with Roger Schleske that he will remove all unlicensed vehicles and rest of debris on his property by 5-30-99. Roger Schleske agreed to this schedule. Motion passed unanimously.
Administrative Assistant Richard A. Jenson reviewed the public nuisance at Daryl Pressler’s property. Jenson reported that some progress has been made in cleaning up and Jenson will continue talking to him. Daryl Pressler was not present for the hearing.
Motion by Gottenborg, seconded by Waller to continue working with Daryl Pressler to have all debris picked up by 5-15-99. Motion passed unanimously.
Administrative Assistant Richard A. Jenson reported that the Julie Barsness property is cleaned up and the City thanks her for her cooperation.
Meeting turned over to Acting Mayor Dave Gottenborg.
Administrative Assistant Richard A. Jenson reviewed public nuisance items at Tom Runningen’s. All items have been taken care of except weeds and brush. Tom Runningen was not present for the hearing.
Motion by Nettestad, seconded by Waller to enter agreement with Tom Runningen to remove brush and weeds at his property. Voting yes: Acting Mayor Gottenborg, Council Members Nettestad, Waller and Magnusson. Voting no: none. Abstaining: Mayor Runningen. Motion carried.
Mayor Runningen resumed the chair.
Administrative Assistant Richard A. Jenson reviewed two properties owned by Claudia Escobar. One has been cleaned up. Claudia Escobar was not present for the hearing.
Motion by Gottenborg, seconded by Waller to enter agreement with Claudia Escobar that she will clean up both her properties by 5-15-99. Motion passed unanimously.
Administrative Assistant Richard A. Jenson reported that the City has been notified that the Tweeton House has been sold. The new property owners are aware of clean up request by the City. City will continue to monitor condition of property to insure that new property owners achieve clean up as requested in 4-16-99 letter.
Motion by Gottenborg, seconded by Nettestad to certify unpaid utility bill to Otter Tail County in the amount of $192.15, to parcel number 256-001 for collection with real estate taxes. Motion passed unanimously.
Administrative Assistant Richard A. Jenson read a request from the Chamber of Commerce for an increased contribution to the fireworks display.
Motion by Gottenborg, seconded by Magnusson to contribute $300 to Chamber of Commerce for fireworks display. Motion passed unanimously.
Mayor Runningen introduced Planning Commission member LeRoy Martens.
Council Member Gottenborg reviewed the 3-31-99 minutes regarding demolition of dilapidated downtown buildings. Demolition costs could b assessed over a period of ten years.
Motion by Gottenborg, seconded by Nettestad to authorize Administrative Assistant Richard A. Jenson to approach property owners of downtown buildings and to say that the City is unable to develop a plan to use these properties. The City’s next step will be to inspect the buildings to determine what needs to be done to bring up to code and/or authorize Jenson to work with property owners to demolish building. Motion passed unanimously.
Incubator Building matter is tabled to next meeting.
Mayor Runningen explained present vacation policy for city employees. He recommended a change permitting several long term employees to bank vacation hours exceeding 1998 carry over, but add no new hours to the bank.
Motion by Gottenborg, seconded by Waller to permit five employees to place vacation hours at the end of 1998 in a bank for employees’ use prior to retirement. No current hours will be added to bank. (A complete list of the employees and the number of hours being banked is part of permanent public record in the city clerk’s office.) Motion passed unanimously.
Council discussed sale of city property.
Motion by Waller, seconded by Magnusson to authorize Administrative Assistant Richard A. Jenson to investigate proper sale procedure with City Attorney Scott Dirks regarding sale of city property and report back to Council. Motion passed unanimously.
Meeting adjourned at 9:20 p.m.
Glenys Ehlert, Certified Municipal ClerkDeputy Clerk-Treasurer