CITY COUNCIL MINUTES 9-9-96
The City Council of the City of Pelican Rapids met in regular session on 9-9-96, at 7:00 p.m. in the Pelican Rapids Public Library meeting room.
Present: Mayor James McDonald, Councilmembers LeRoy Martens, Wayne Runningen and Paulette Nettestad.
Absent: Councilmember Phil Stotesbery
Also present: Administrative Assistant Richard A. Jenson, Deputy Clerk-Treasurer,
Glenys Ehlert, Utilities Superintendent Brent E. Frazier, Street Superintendent Vern
Benson, Liquor Store Manager Gary Olson, Police Chief Greg Ballard, Alan Johnson,
Roger Schleske, Judith Marko, Dave Weaklend of Lake Region Electric Cooperative and
Gary Peterson of Pelican Rapids Press.
Meeting called to order by Mayor James 0. McDonald.
Motion by Runningen and second by Martens to approve 7/25/96 minutes as presented. Motion passed unanimously.
Council discussed Accounts Payable Listing of 9-9-96 at length. Motion by Runningen and second by Martens to approve 9-9-96 Accounts Payable Listing. Motion excludes American Linen’s bill for uniforms and Thermo-Stor’s bill for dehumidifier. Motion includes F. Carpenter, August economic development; S. Dirks, legal expense and Super Sucker, sludge hauling. Motion passed unanimously.
Councilmember Martens discussed purchase order concerns. Mayor McDonald and Councilmember Runningen will meet with Administrative Assistant Richard Jenson about purchase orders.
Lake Region Electric Cooperative General Manager, Dave Weaklend reviewed the Lake Region Electric Coop Development District. “We’re under budget and ahead of schedule,” Weaklend reported. Weaklend said his main reason to meet with council is to discuss the purchase of Lake Region Electric Coop administrative building by the City of Pelican Rapids. He suggested a tour through the building. He said LREC would be willing to take the City’s existing buildings as a trade with value based on appraisal. Council indicated an interest in a tour and Mayor McDonald will set it up with Weaklend.
Police Chief Greg Ballard presented his report.
Liquor Store Manager Gary Olson reviewed his report.
Street Superintendent Vern Benson reported on various street and park department activities.
Utilities Superintend Brent Fraizer reported on his departments’ activities. He reported that condensation has been a problem at the Water Plant. City’s insurance inspector has requested the City correct the wet floors. Also the condensation has required that pipes, floors and walls be repainted every winter. Installation of four dehumidifiers have eliminated problems, and Frazier requested authorization to purchase dehumidifiers.
Motion by Martens, seconded by Runningen to approve purchase of four dehumidifiers for the Water Plant from Thermo-Stor at a cost of $4,557.69. Motion passed unanimously.
Frazier requested funds to repair wastewater treatment facility (WWTF) digestor at a cost of $8000.00. Council requested historical information on digestor at next meeting.
Council directed that utilities’ employees discontinue use of uniforms until this matter is resolved.
Gary Nansen of Larson, Peterson, and Assoc. reviewed plans for 10th Ave SE, 10th Ave SE and Hwy 59 approach and Frontage Road improvements.
Motion by Runningen, seconded by Martens to introduce a RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR IMPROVEMENT NO.62- 10TH AVENUE SE, 10TH AVENUE SE / HWY 59 APPROACH & HWY 59 FRONTAGE ROAD FROM 9TH AVENUE SE TO 11TH AVENUE SE. Resolution sets bid opening date of 10-7-96, 2:00 p.m. at City Hall. (A complete text is part of permanent public record in the City Clerk’s Office.) Voting yes:
Mayor Jim McDonald, Councilmembers LeRoy Martens, Wayne Runningen and Paulette Nettestad. Voting no: none. Motion passed unanimously and resolution declared duly adopted.
Administrative Assistant Jenson discussed the following information for Old Fergus
Subgrade correction cost for Old Fergus Road $42,500.00
Rural section cost for Old Fergus Road $77,030.00
Urban section cost for Old Fergus Road $195,200.00
Low grade rural section (pave existing roadway
without subgrade correction-residents’ own estimate) $13.65 per running ft
Council Member Nettestad said this street is a unique situation and should be put in as a rural section. “We need to provide services to members of this community the best way we can,” said Nettestad.
Gary Nansen summarized as follows:
1. Typically I would recommend an urban section, but there are some arguments
that this is an exception.
2. Realignment of roadway will treat both sides of road the same.
3. Subgrade is a concern because road was breaking up. If subgrade is not
replaced, City may have additional maintenance to repair.
Motion by Nettestad, to proceed with improvement of Old Fergus Road and 10th Ave SW by permitting a rural section. Motion died for lack of second.
Council Member Runningen said he would like to look at urban section improvement as part of larger project in spring 97. He feels City could consider paying for subgrade correction.
Motion by Nettestad, seconded by Martens to introduce a RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT FOR OLD FERGUS ROAD IMPROVEMENTS. (A complete text is part of permanent public record in the City Clerk’s Office.) Voting yes: Council Members Martens and Nettestad. Voting no: Council Member Runningen. Motion carried and resolution declared duly adopted.
Motion by Nettestad, seconded by Martens to introduce a RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT FOR 10TH AVENUE SW IMPROVEMENTS. (A complete text is part of permanent public record in the City Clerk’s Office.) Voting yes: Council Members Martens and Nettestad. Voting no: Council Member Runningen. Motion carried and resolution declared duly adopted.
Police Chief Greg Ballard distributed an ordinance to extend the curfew ordinance to 16 and 17 year olds with an 11 p.m. curfew.
Motion by Nettestad, seconded by Runningen to have City Attorney review Police Chiefs recommendation and draw up ordinance. Motion passed unanimously.
Deputy Clerk-Treasurer Glenys Ehlert provided financial reports and corrected copies of
Proposed 1997 Budget No.1 with library budget presented by Library Director Pam
Tabled City Wide Cleanup Report to 9-26-96 meeting.
Mayor McDonald reported that Egge Construction is working to schedule work by Judith Marko’s property.
Library Director discussed line item increases in the requested library budget. Budget Committee Members Runningen and Nettestad discussed several increases in the budget.
Jenson suggested 12-5-96 at 7:00 p.m. as the Budget Hearing Date.
Motion by Runningen, seconded by Martens to accept 1997 Preliminary Budget and certify it to Otter Tail County. Motion passed unanimously.
Motion by Martens seconded by Runningen to set Budget Hearing for 12-5-96 at 7:00 p.m. at the Public Library with 12-12-96 as an alternative date. Motion passed unanimously.
League of Minnesota Cities (LMC) Regional meeting is 9-24-96 at Dalton. Council
Members Wayne Runningen, Paulette Nettestad, LeRoy Martens and Mayor McDonald
expressed their intention to attend the meeting. Motion by Runningen, seconded by
Nettestad to approve expenses for council members, mayor and staff to attend the LMC
Regional meeting. Motion passed unanimously.
Motion by Martens and seconded by Runningen to approve expenses for Mayor McDonald to attend Mayor’s Conference in October. Motion passed unanimously.
Supt. of Utilities Brent Frazier requested directions on matter of uniforms.
Administrative Assistant Jenson will confer with Mayor McDonald and provide Supt. Frazier with information.
Meeting adjourned at 10:20 p.m.
Glenys Ehlert, CMC