CITY COUNCIL MINUTES 5-13-96
The City Council of the City of Pelican Rapids met in regular session on 5-13-96, at 7 p.m. in the Pelican Rapids Public Library meeting room.
Present: Mayor James McDonald, Councilmembers Wayne Runningen, Phil Stotesbery, Paulette Nettestad and LeRoy Martens. Absent: None.
Also present: Administrative Assistant Richard A. Jenson, Utilities Supt. Brent E. Frazier, Street Supt. Vern L. Benson, Police Chief Greg Ballard, Deputy Clerk-Treasurer Glenys Ehlert, Bruce Gratz of Lakes Country State Bank, Gary Peterson of Pelican Rapids Press, Steve Stanley of St. Croix Valley Homes and Gary Nansen of Larson-Peterson and ASC.
Meeting called to order by Mayor James McDonald.
Council reviewed the minutes of 4-8, 4-25, and 5-3-96. Motion by Runningen and seconded by Nettestad to approve minutes as presented. Motion passed unanimously.
Motion by Nettestad, seconded by Stotesbery to approve accounts payable listing of 5-13-96 with the addition of $170 to Blake Meland, reimbursement for street work. Motion passed unanimously.
Steve Stanley of St. Croix Valley Homes was present to discuss site plans. They hope to start construction in June and complete project in November. He brought plans to go with the Development Agreement which was sent to City Attorney Scott Dirks earlier this month.
Motion by Nettestad, seconded by Runningen to authorize the Mayor and City Clerk to sign the Development Agreement subject to City Attorney Scott Dirk's approval and accepting the proposed site plan. Motion passed unanimously.
City Engineer Gary Nansen of Larson-Peterson & ASC (LPA) summarized elevated water storage tank and watermain improvement project.
Motion by Martens, seconded by Stotesbery to accept the design and advertise for bids for elevated water storage tank and watermain improvements to be opened at 2 p.m. on 6-10-96. Motion passed unanimously.
Council discussed improvements to 2nd, 3rd and 5th Ave SE. Nansen recommended televising sewer lines, surveying residents to determine condition of services.
Motion by Nettestad, seconded by Runningen to authorize Gary Nansen of LPA to evaluate 2nd, 3rd and 5th Ave SE for reconstruction in Spring 97 and to proceed with crack and seal coating as recommended during Fall 96. Motion passed unanimously.
Council discussed 24 hr coverage and hiring an additional part time employee in the Police Department with Police Chief Greg Ballard.
Motion by Martens, seconded by Runningen to hire an additional part time police officer. Motion passed unanimously.
Council reviewed the March and April Liquor Store reports.
Utility Supt. Brent E. Frazier reviewed various water concerns, wastewater and lagoon activities. He requested a shelter over the trickling filter/final digestor lift station panel. Cost of the building would be $2000 for materials and labor only. Electrical work would be additional.
Motion by Runningen, seconded by Nettestad to authorize construction of shelter if approved by Bonestroo's. Mayor McDonald will contact. Motion passed unanimously.
Street Supt. Vern Benson reviewed patching and street sweeping. Unit 15, white pick up needed work this month. Park is opened. Park clean up went well. Pool is being prepared.
Benson reported that for $2400 the city could add a plow unit to the 96 street department pick up. This would be very effective to plow well house roads, clean alleys and parking lots instead of payloader.
Motion by Runningen, seconded by Nettestad to purchase snow plow package. Motion passed unanimously.
Deputy Clerk-Treasurer Glenys Ehlert presented financial statements and answered questions regarding same.
Administrative Assistant Richard A. Jenson reported on change order No. 5 for Wastewater Treatment Facility Exp. No. 2. This will result in payment to Rice Lake Contracting and deduct to Hydro Engineering. After discussion, Martens moved for final approval, and Stotesbery seconded. Motion passed unanimously.
Line from boiler to anaerobic digestor needs to be winterized. Line from boiler to aerobic digestor had a number of breaks that need to be repaired. Jenson recommends fixing the header in the aerobic system and draining and winterizing anaerobic system.
Originally $4366 was price to charge both systems. So to charge one system would be somewhat less. Repairs are two elbows, two valves and a union at approximately $2500 and $2500 to winterize line from boiler to anaerobic digestor.
Motion by Runningen, seconded by Nettestad to authorize repairs to line to aerobic digestor and winterizing line from boiler to anaerobic digestor. Motion passed unanimously.
Motion by Runningen, seconded by Nettestad to authorize Mutual Aid Fire Agreement with Fergus Falls. Motion passed unanimously.
Mayor McDonald requested on behalf of the Blandin Group, to close West Mill Ave for Longest Coffee Break on 6-21-96.
Motion by Nettestad seconded by Runningen to deny request to close West Mill Ave on Thursday, 6-21-96, due to access concerns. Voting yes: Councilmembers Runningen and Nettestad. Voting no: Mayor McDonald, Councilmembers Martens and Stotesbery. Motion failed.
Mayor suggested tabling to next meeting.
Jenson presented Planning Commission's approval of Dennis Dinger's request for a separation variance from 5ft to 4 ft to permit construction of a detached garage at 3rd St SE. After discussion, Runningen moved for final approval and Stotesbery seconded. Motion passed unanimously.
Jenson reported that Suzanne Leabo, pool director, would like to cut back to 20 hours per week. Dawn Haiby, city accounting clerk, has completed her Water Safety Certification to teach lessons and other courses and would like to transfer to the pool to work 8-4, M-F to teach swimming lessons and other programs. Councilmember Nettestad said she has concerns about registration process. She would like to visit with Dawn about registration.
Motion by Nettestad, seconded by Stotesbery to authorize the additional 20 hours per week at the swimming pool at an approximate cost of $1600. Motion passed unanimously.
Motion by Nettestad, seconded by Runningen to certify unpaid utility bill in the amount of $111.83 for Parcel No. 495-000 to county auditor for collection with real estate taxes, if payment is not received by 5-15-96. Motion passed unanimously.
Jenson reported that he is working on sidewalk repair. He is pursuing help from the State of Minnesota Dept of Transportation.
Runningen said that he and Councilmember Martens are working on City clean-up day. The Mayor of Frazee has reported that their clean-up day is very successful at a modest cost.
Councilmember Martens reported that Siegleman's of Fergus Falls will take all appliances except refrigerators at no charge, refrigerators cost $7.50 to deal with freon.
Meeting adjourned at 9:35 p.m.
Glenys Ehlert CMC