The City Council of the City of Pelican Rapids met in regular session on 6-27-96, at 12:10 p.m. in the Pelican Rapids Public Library meeting room.
Present: Mayor James McDonald, Councilmembers Phil Stotesbery, LeRoy Martens, Wayne Runningen .
Absent: Paulette Nettestad
Also present: Administrative Assistant Richard A. Jenson, Deputy Clerk-Treasurer Glenys Ehlert, Utilities Superintendent Brent E. Frazier, Street Superintendent Vern Benson.
Meeting called to order by Mayor James McDonald.
Pursuant to due call and published notice thereof, bids were opened for seal coat.
BIDDER BID BID BOND
Caldwell Asphalt - Howick, MN $41,624.00 5%
Morris Seal Coat & Trucking, Inc., Morris $35,468.00 5%
Pearson Bros., Loretto, MN $44,772.00 5%
Motion by Runningen second by Stotesbery to accept apparent low bid of $35,468.00 of Morris Seal Coat & Trucking, Inc. subject to verification by engineering firm of Larson-Peterson & Assoc. Motion passed unanimously.
Council discussed request to hold kayak demonstration in E.L. Peterson park on Friday evening and Saturday morning during Turkey Days, 6-10 & 6-20. Representative of Yak-Shak said he would be using area of Mill Pond west and south of fishing dock. He agreed to work with Rotary BBQ people who will be in shelter area prior to 11:00 a.m.
Bid from Astech of St. Cloud received at 12:20 p.m. It was not opened due to receipt after 12:00 noon bid closing.
Jack and Judith Marko were present. Jenson discussed drainage on 3rd St. SW. DNR said the City would have to replace any wetlands drained as required by the Wetlands Conservation Act and he would get back to Marko by next week.
Motion by Martens and second by Stotesbery to approve payment of $2,173.70 for 76.3 tons of asphalt for street patch for 5-23 through 6-6-96 and approve payment of approximately $400 for street patching on 6-27-96. Motion passed unanimously.
Motion by Stotesbery and second by Runningen to approve Juran and Moody as City's Financial Advisor for water tower financing. Motion passed unanimously.
Councilmember Martens reported on the LMC Conference in Rochester. He said it was very educational for the City and he recommends that Councilmembers attend next year.
Mayor McDonald read a letter from Ballard Sanitation citing their yard clean up efforts. Planning Commissioners designated the property for clean-up as part of Spring Tour.
Motion by Stotesbery and second by Runningen to approve request of Yak Shak to provide kayak demonstration during Turkey Days, subject to receipt of insurance certificate. Motion passed unanimously.
Council discussed various items of concern in two insurance quotes that were received on 6-10-96. Pete Lund requested additional time to secure.
Monte Eastvold of Juran and Moody presented information regarding Water Tower Financing and Prospective Financial Advisor. He requested the City continue to use Juran and Moody as their financial advisor.
Jenson reviewed Planning Commission's recommendation to permit installation of two 12,000 underground fuel storage tanks as requested by Larry's Supermarket.
Motion by Runningen and second by Martens to accept the Planning Commission's recommendation and approve Special use Permit for Larry's Supermarket subject to following conditions:
a. Approval of installation plans by State Fire Marshall's Office
b. Meet current standards of underground installation of Minnesota Pollution Control Agency
Voting yes: Mayor McDonald, Councilmembers Wayne Runningen, LeRoy Martens
Voting no: None
Jenson reviewed a request by Rice Lake Contracting for an extension on contract completion.
Motion by Runningen and second by Stotesbery to extend date of completion from 6-1-96 to 7-1-96 for Rice Lake Contracting Corp. for work on Waste Water Treatment Facility Exp. No. 2. Motion passed unanimously.
Motion by Martens and second by Stotesbery to approve payment of Pay Estimate No. 13 to Rice Lake Contracting Corp. in the amount of $32,712.95 for WWTF Exp. No. 2 and to reduce escrow funds from $105,032.00 to $42,750.00 as recommended by engineering company. Motion passed unanimously.
Councilmember Martens thanked Mayor McDonald for his efforts of economic development in Pelican Rapids during his years of service.
Councilmember Runningen asked when City could begin meeting to work on 97 budget. He also questioned whether City should be applying for police officer grant.
Councilmember Runningen questioned number of CEP employees and method of supervising. Mayor McDonald suggested that sometimes more work would be accomplished by fewer people.
Council discussed various items.
Council considered insurance quotes including additional information provided by Pete Lund in an effort to offer quote on comparable package to City's present coverage with League of Minnesota Cities Insurance Trust.
Motion Stotesbery and second by Runningen to accept quote for LMC Insurance Trust with Mike Nettestad, agent. Voting yes: Mayor James McDonald, Councilmember Stotesbery, and Councilmember Runningen. Voting no: Councilmember Martens. Motion carried.
Meeting adjourned at 2:10 p.m.
Glenys Ehlert CMC