CITY OF PELICAN RAPIDS COUNCIL MINUTES 3-26-97The City Council of Pelican Rapids met in regular session on Wednesday, 3-26-97, at 3:00 p.m. in the Pelican Rapids Public Library meeting room.
PRESENT: Mayor Wayne Runningen, Council Members George Hanson, Paulette Nettestad, Denise Magnusson and Dave Gottenborg. ABSENT: None.
ALSO PRESENT: Administrative Assistant Richard Jenson, Deputy Clerk-Treasurer Glenys Ehlert, Street Superintendent Vern Benson, Utilities Superintendent Brent Frazier, Economic Developer Skip Carpenter, City Attorney Scott Dirks, City Engineer Gary Nansen, Gordon Gugel, Roger Schleske, Allan Johnson, Esmer Shores, Randy Brogren, Robert Tanner, Don Schroeder, Roger Shuck, Tom Veuer, Mike Gordon, Henry Wilberts, Mary Jo Stage, Kristy Peyerl, Bonnie Henry and Gary Peterson of Pelican Rapids Press.
Meeting called to order at 3:00 p.m. by Mayor Runningen.
Pursuant to due call and published notice thereof, bids were received and opened for Pelican Rapids Industrial Park Spec Building. The following bids were received:
BID TABULATION BID DATE: 3-26-97
BIDDER Bid Bond Base Bid ALT. #1 + ALT. #2 -
All Building Corporation 5% 233,900 28,865 6,335
Attachments International Cert. Chk 188,884 13,310 5,472
Diversified Contractors 5% 205,300 19,100 5,500
KBW Associates 5% 183,560 15,360 8,290
Retro Building Systems 5% 246,500 20,500 5,000
Woessner Construction 5% 224,152 22,000 9,000
Mayor Runningen explained that the bid is not being awarded today. The architect will review bids and council will act on awarding bid as soon as possible. Mayor Runningen thanked all bidders for their participation.
Economic Developer Skip Carpenter reviewed two applications he has prepared for Council action for funds for the bike trail to Maplewood State Park. The grants are titled the 1997 Regional Trail Initiative Grant program and 1997 Cooperative Trail Grant Program.
Motion by Hanson and second by Nettestad to introduce resolutions entitled
RESOLUTION APPROVING THE SUBMISSION OF A FUNDING REQUEST TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES PURSUANT TO THE 1997 COOPERATIVE TRAIL GRANTS PROGRAM, AND
RESOLUTION APPROVING THE SUBMISSION OF A FUNDING REQUEST TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES PURSUANT TO THE 1997 REGIONAL TRAIL INITIATIVE GRANT PROGRAM. (A complete text of this resolution is part of permanent public record in the city clerk's office.) Voting yes: Mayor Runningen, Council Members Nettestad, Magnusson, Gottenborg and Hanson. Voting no: none. Motion passed unanimously and resolution declared duly adopted.
Motion by Nettestad and second by Gottenborg to authorize mayor to write a letter to Minnesota Department of Transportation requesting City be permitted to obtain commitments from property owners rather than easements by 1-1-98, as recommended by Economic Developer Skip Carpenter and City Attorney Scott Dirks. Motion passed unanimously.
Mayor Runningen moved to Item No. 11 on agenda - Old Fergus Road. Mayor Runningen explained that this is an informational meeting for the City Council and people present.
City Engineer Gary Nansen said in early 70's the street was ripped up to put in city utilities and then the street was returned to approximately original condition of a varying width rural section with gravel surface. In 1983 a report was prepared regarding improvements to Old Fergus Road. Preliminary studies showed some clay, sandy silt and other soft soils. In 1994 soil borings were taken which showed materials not suitable for subgrade. Report was amended to consider replacing subgrade and to consider a rural section. The urban section costs were about $45 per running foot while a rural section costs were at $24 per running foot. A rural section is 24 ft wide and an urban road is 36 ft. wide with curb, gutter and stormdrain. There would not be any room for parking on a rural section. Culverts would handle storm water. On an urban section there would be two driving lanes plus two parking lanes.
City Attorney Scott Dirks said as a legal matter, Council can look at each project separately. As a practical matter, other projects may also request a rural section. This is not an easy matter to decide especially since costs are two to one. Properties must be benefited by at least the cost of assessments in order to assess costs. One of the problems is there are fewer properties to assess for the project.
Administrative Assistant Richard Jenson stated that project could be assessed per parcel rather than footage. Council Member Gottenborg asked if council needed to make rules for permitting a rural section on Old Fergus Road.
Contractor Don Schroeder, who has helped maintain Old Fergus Road through the years, said the road seems to carry weight satisfactorily.
Kristy Peryl said she feels there are three issues:
1. Run down center of roadway or relocate.
2. Permit Old Fergus Road as rural and/or 10th Ave. SW as rural or continue as urban as established.
3. Assess per foot or per parcel.
Council member Hanson said he sees traffic volume and speed will increase with paving.
Resident Roger Schleske said everyone living there is happy with location of road where it is now.
Council member Hanson and Nettestad spoke in favor of a rural section, but both feel a properly constructed road bed is important. They are opposed to "throwing blacktop on existing roadbed."
Motion by Hanson and second by Nettestad to authorize engineering firm of Larson, Peterson & Associates to obtain soil borings as required and update the report relevant to project costs based on soil borings, utilizing a rural section on Old Fergus Road and an urban section on 10th Ave. SW with alignment of roadway to be basically in existing roadbed and deleting 2nd St. SW between 5th Ave. and 6th Ave. SW from project. Motion passed unanimously.
Administrative Assistant Richard Jenson reviewed the Planning Commission's action recommending a Special Use Permit be granted to Henry Wilberts to remove five garages and construct five new garages with two additional apartments.
Henry Wilberts discussed project. He explained that rafters will be turned around allowing water to drain to street where there is a catch basin approximately 60 ft. away from building.
Issues are rear yard setback from 10 ft to 5 ft., parking variance from one and a half parking spaces to one parking space per apartment and a special use permit to allow construction of two apartments and five garages in the commercial zone.
Motion by Hanson and second by Nettestad to accept the Planning Commission's recommendation and grant a special use permit subject to meeting fire and building codes and subject to Wilberts providing plan documents signed by a licensed engineer or architect which include layout of building and roof sloping to the south. Motion passed unanimously.
Police Chief Greg Ballard presented a proposal for hiring a fourth full-time police officer.
Council discussed budget issues. Mayor Runningen said money can be found for balance of 1997 in budget and will have to be addressed for 1998.
Motion by Nettestad and second by Magnusson to advertise for a full-time police officer. Motion passed unanimously.
Motion by Hanson and second by Gottenborg to approve payment of the following bills:
Skip Carpenter $1,238.92 - February economic development
Braun Intec $2,001.00 - soil borings for Industrial Park spec building
Pelican Ambulance $7,544.00 - 1997 ambulance service
Motion passed unanimously.
Motion by Hanson and second by Nettestad to approve the architect's contract with Dan Elton for plans and specs and through the bid phase of construction of the industrial park speculative building pending acquisition of professional insurance by Dan Elton.
Voting yes: Council Members Hanson, Magnusson, Nettestad and Gottenborg. Voting no: None. Abstaining: Mayor Runningen. Motion carried.
Payment of architect's bill for industrial park spec building will be considered at next meeting.
Motion by Hanson and second by Gottenborg to introduce the following resolution for street reconstruction entitled, RESOLUTION TO INCUDE IN THE STREET RECONSTRUCTION PROJECT ALL STREETS ADJOINING PROPERTY OWNERS INADVERTENTLY NOT NOTIFIED FOR THE INITIAL HEARING FOR STREET RECONSTRUCTION. (A complete text of this resolution of part of permanent public record in the City Clerk's office.) Voting yes: Mayor Runningen, Council members Nettestad, Magnusson, Gottenborg and Hanson. Voting no: none. Motion passed unanimously and resolution declared duly adopted.
George Hanson left meeting at 5:55 p.m.
Motion by Nettestad and second by Magnusson to approve payment for Pay Request No. 3 to CBI-Nacon in the amount of $40,185 for water tower construction as recommended by project engineer Gary Nanson of Larson, Peterson & Assoc. Motion passed unanimously.
Motion by Nettestad and second by Magnusson to approve Change Order #2 to Mid States Engineering Corp. in the amount of $793.24 for control panel work on wells 10 and 11. Motion passed unanimously.
Motion by Gottenborg and second by Nettestad to approve a cigarette license to Jeanne Hovland at Southtown C Store, subject to receipt of insurance information. Motion passed unanimously.
Motion by Gottenborg and second by Nettestad to certify $152.80 for unpaid utility bill to the County Auditor for collection with real estate taxes for parcel no. 267. Motion passed unanimously.
Mayor Runningen said that he's been meeting with City Attorney Morrie Kerschner and with waste water treatment facility (WWTF) engineers regarding the facility. A report will be coming from Bonestroo, Rosene, Anderlik and Associates after a two month study period of problems at WWTF. City staff will mail report to City Council Members as soon as it is received.
Mayor Runningen and Council Member Nettestad said the negotiating committee has made a proposal to the police and public works employee's union.
Meeting adjourned at 6:15 p.m.
Glenys Ehlert, CMC