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City of Pelican Rapids

12/30, 1997


The City Council of the City of Pelican Rapids met in a regular session on Tuesday, 12-30-97, at 3:00 p.m., in the Pelican Rapids Public Library meeting room.

Present: Mayor Wayne Runningen, Council Members Paulette Nettestad, David Gottenborg, George Hanson and Denise Magnusson.

Absent: None

Also present: Administrative Assistant Richard A. Jenson, Deputy Clerk Treasurer Glenys Ehlert, Utilities Superintendent Brent Frazier, Streets Superintendent Vern Benson, City Attorney Scott Dirks, Walt Hartman of Municipal Economic Development Network, Colleen Engebretson, Margaret Engebretson, Mark Engebretson, Malcolm Lee, Chris Bergquist and Gary Peterson of the Pelican Rapids Press.

Meeting called to order by Mayor Wayne Runningen.

Walt Hartman discussed tax increment modification for Glendale Machining. He reviewed Municipal Development District No. 2 and Tax Increment Financing District No. 1 regarding the budget and anticipated tax increments for 1998 from West Central Turkeys, Inc. and from Industrial Park Spec Building. Dev. Dist. 85 started paying increments in 1988 and will run for 25 years through the year 2013.

Commissioner Malcolm Lee of Otter Tail County was present and said the county is in favor of proposed changes to the budget.

Motion by Nettestad and second by Hanson to introduce the following resolution approving the budget modifications in reference to Glendale Machining, re-authorizing certain incomes pledged to budget, confirming the values that the City established historically and update requirements set forth by school and county, entitled, "RESOLUTION MODIFYING MUNICIPAL DEVELOPMENT DISTRICT NO. 2 AND TAX INCREMENT FINANCING REDEVELOPMENT DISTRICT NO. 1 AND APPROVING THE MODIFIED MUNICIPAL DEVELOPMENT DISTRICT PLAN AND TAX INCREMENT FINANCING PLAN RELATING THERETO." (A complete text of the resolution is part of permanent public record in the City Clerk’s office.)

Voting yes: Mayor Runningen, Council Members Nettestad, Gottenborg, Magnusson and Hanson. Voting no: none. Motion passed unanimously and resolution declared duly adopted.

City Attorney Scott Dirks asked Walt Hartman what a review would consist of if City requested his company conduct one. His company would check all devolpment agreements, check that all parcels are being included in district for tax increment payments through the county, inventory the district and fill out annual report forms for the state. Costs could be as low as $500 per district or up to $1,400 per district if Hartman did not write plans for district originally.

Mark Engebretson brought up issue of rental property they feel is a safety and health hazard and is located near Margaret Engebretson's home at 832 1st St. SW. This house has been vacant for six years. The house is open to elements and has grafitti displayed. Neighbors say rodents are a problem. Administrative Assistant Richard A. Jenson said the City has been sending voluntary notices, and those have not been working. He recommended starting the Public Nuisance process which will mean sending notices with a set time to accomplish repairs or removal. The City will inspect and determine specifically what's wrong. City Attorney Scott Dirks said three to six months is an appropriate amount of time to permit repairs. Margaret Engebretson discussed house with owner in October, 1997 and asked what he planned to do. He said he guessed he'd have to tear it down this fall, but that didn't happen.

Motion by Hanson and second by Nettestad to order inspection of site by Administrative Assistant Richard A. Jenson and Police Chief Greg Ballard, with a public nuisance letter to be sent to owner of property discussed above. Motion passed unanimously.

Also, property next to it has many, many loads of dirt dumped on it that need to be leveled, according to Mark Engebretson.

Administrative Assistant Richard A. Jenson reviewed request for variances to permit installation of a temporary building to serve used car lot. Planning Commission would not give a blanket approval to request without more information on amount of fill and issue of temporary building.

Chris Bergquist said he would like to anchor building and shingle roof. He's willing to construct a post frame footing.

Mayor Runningen said the City's building code requires frost free footings. Also City has no provision for temporary buildings. Administrative Assistant Richard A. Jenson said that buildings of less than 120 sq. ft. do not fall under the building codes.

Mayor Runningen said he'd like to see the Planning Commission discuss matter with Chris Bergquist.

Motion by Hanson and second by Nettestad to refer the matter of Chris Bergquist's request to the Planning Commission. Motion passed unanimously.

City Attorney Scott Dirks distributed copies of a draft contract for private redevelopment between the Pelican Rapids Economic Development Authority and Glendale Machining Inc. The price of the existing Glendale building is $175,000 with a $50,000 downpayment to be borrowed from the Pelican Rapids loan pool at 7.8% interest. There would be an annual interest only payment with a balloon payment for principal at the end of nine years. Glendale plans to put $350,000 to $400,000 into the new Industrial Park spec building and lease the new building with option to buy from the Economic Development Authority (EDA). Contract guarantees amount of money Glendale will put into the building but not amount of increments generated. City will transfer new building to EDA and will buy old building, paying for it from City's tax increment monies generated by the spec building.

Motion by Hanson and second by Magnusson to authorize Scott Dirks to draft a Contract for Private Redevelopment between the City of Pelican Rapids and Glendale Machining. Motion passed unanimously.

Administrative Assistant Richard A. Jenson said the Planning Commission approved the preliminary plat for Sunnyside Estates which vacates existing subdivision and creates a new plat with one lot with new easements. All dedicated streets will remain the same with the exception of River Road which will have additional dedication to complete the cul de sac. Motion by Hanson and second by Nettestad to approve preliminary plat for Sunnyside Estates. Motion passed unanimously.

Planning Commission recommended approval of Al Malingen's request to split his lot. Both lots meet zoning requirements. Motion by Hanson and second by Magnusson to approve Al Malingen’s lot split at 11 Sixth Street SE. Motion passed unanimously.

The Planning Commission recommended that a firm quotation of costs to revise the Comprehensive Plan be obtained before work is started. This could be part of Economic Developer Skip Carpenter's work for City. Comprehensive Plan provides direction for Planning Commission in making decisions. Council agreed to requesting a quotation from Carpenter for plan.

Street Superintendent Vern Benson distributed a snow/ice policy last meeting. He requested Council's comments which may be dropped off at City Hall.

City is converting to new style water meters and Superintendent Benson requested authorization to order additional meters to continue replacement program. Motion by Hanson and second by Nettestad to authorize purchase of fifty new water meters. Motion passed unanimously.

Mayor Wayne Runningen turned meeting over to Assistant Mayor Paulette Nettestad. Administrative Assistant Richard A. Jenson reviewed grant application to West Central Initiative Fund. Council Member Gottenborg suggested that Lake Region Electric Cooperative be approached to contribute money to study.

Motion by Hanson and second by Gottenborg to approve grant application with clear understanding that balance of study costs be identified prior to City’s acceptance if grant application is successful. Motion passed unanimously.

Council Member Gottenborg left meeting at 4:45 p.m.

Motion by Hanson and second by Nettestad to appoint Brenden J. Bleess as a part time police officer per union contract at $9.54 per hour. Motion passed unanimously.

Request by library personnel to have a family street dance as a fund raiser on west half of West Mill Ave. from 7:00 to 10:00 p.m., in June, 1998. Children's Librarian Nadine Brown said the dance would work equally well in the parking lot behind the library so request was dropped.

Motion by Hanson and second by Nettestad to approve City membership in the Chamber of Commerce at a cost of $150. Council did not designate a specificCity representative. Motion passed unanimously.

Motion by Nettestad and second by Magnusson to approve payment to Mark Sand & Gravel for patching streets in 1997 in the amount of $1500 and to Hovden Tree Service for tree removal in the amount of $4318.79. Motion passed unanimously.

Discussion on Jake Seifert Eagle Scout Project included a cost of $1,000 to $1,200 for materials to create a sign on former Pelican Valley State Bank sign by Erhard. There would also be a monthly rental fee. Mayor Runningen requested that Seifert attend a council meeting and present project.

Liquor Store inventory will be 1-2-98 at 7:00 a.m.

Council discussed letter from Otter Tail County Solid Waste inquiring whether the City is interested in conducting a Household Hazardous Waste collection day. Council indicated the City should help offer this and Administrative Assistant Richard A. Jenson will contact the County and make arrangements.

Mayor Runningen discussed a housing meeting he attended with Council Member Hanson and Administrative Assistant Richard A. Jenson. Neil Sorenson, housing coordinator, is planning a meeting for landlords about their rights and tenant rights, etc. Sorenson also handed out a proposed housing ordinance to be looked at by the City.

Meeting adjourned at 5:20 p.m.

Glenys Ehlert, CMC

Deputy Clerk-Treasurer

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